Candidates Request Form

Job Title

Administrative Assistant II

Client Company / Dept. Name

Department of Health & Human Services (HHS / NIH)

Address

The National Institutes of Health Bethesda, MD 20892.

City Name

Bethesda

State Name

MD-Maryland

Zip Code

20892

If others (Address)

Duration of the project

Project Start Date

2 / 25 / 2024.

Project End Date

12 / 25 / 2024

No. of Openings

No. of Maximum Submissions

Job Description

The Contractor shall independently provide support services to satisfy the overall operational objectives of the Division of Technical Resources (DTR), Office of Research Facilities.

The primary objective is to provide services and deliverables through performance of support services

• Level II Administrative Assistant with a minimum of three years' experience.
• Federal timekeeping experience required. Experience using ITAS (Integrated Time and Attendance System) required.
• Experience using the Concur Government Edition (CGE) Travel System required.
• Knowledge of travel planning, logistics, coordination, and travel voucher processing required.

Skill set info

Contractors assigned to the project shall be fluent in American English and have an

expert ability to navigate work environments of rule-based cultures (such as the USA

and Canada).

Contractors assigned to the project shall be available by email, phone, text message or

Microsoft Teams during core business hours between 9 am and 3 pm EST. Contractors

shall respond within 24 hours, minimally with an acknowledgement of receipt, to

communications with the NIH Technical Monitor.

Contractors assigned to the project must be computer literate and able to use online

collaborative tools such as Box, SharePoint, WebEx, and MS Teams without requiring

training from Government FTE's.

Expertise in Microsoft Office Suite, which include, but are not limited to MS

• Knowledge of scheduling and allocation of resources based on program priorities.
• Excellent analytical, organizational and time management skills.
• Strong communications skills, both oral and written, with an emphasis on professional

courtesy & customer-service.

Familiarity with Federal HR Practices & Policies. Ability to gain familiarity with

NIH HR Practices & Policies.

Ability to create Standard Operating Procedures (SOP)

Education

Possess an Associate Degree in a related discipline

Certifications (if required)

Documentation Required for submission

Contractor personnel must have public trust clearance and have a police record such that an FBI

Identity History Summary Report (commonly known as a background check) will show that

they are free of criminal convictions and have no history of substance abuse. Contractor

personnel must maintain the level of security required for the life of the contract. The Contractor

shall comply with all applicable Homeland Security regulations and procedures during the

performance of this task order. The Contractor shall not disclose and must safeguard

procurement sensitive information, computer systems and data, privacy act data and

Government personnel work products that are obtained or generated in the performance of this

task order. If necessary, the Contractor shall be required to provide clearances for personnel

requiring access to Government computers and workstations.

Work Hours

40 hours

Work authorization required

US Citizen Only

Relocation is accepted

Remote work

Additional Notes if any

Federal timekeeping experience required

Last updated : 2024-05-10