238 Senior Administrative Assistant Jobs in Phoenix, AZ
AAM is Hiring a Senior Administrative Assistant Near Phoenix, AZ
Position Responsibilities:
- Provides support to community manager (s) which includes answering phones/returning calls, composing correspondence, sending /receiving emails, creating and maintaining spreadsheets, etc.
- Arranges Board of Directors (BOD) meetings (time/locations) and ensures necessary Board meeting packet information is organized and accessible for Board meetings.
- Partners with AAM's Management Team to ensure compliance with State and Federal Association Management Laws.
- Develops a working relationship with community board members and various committees.
- Assists with community inspections of common areas according to AAM's management contract.
- Communicates with homeowners concerning compliance with CC&R's.
- Assists in reviewing bid proposals and preparing bid comparisons.
- Travels to and from assigned communities per management contract.
- Maintains accurate and current association records and websites.
- Maintains an effective process for tracking architectural submittals.
- Designs brochures, pamphlets, handouts, etc. for communities.
- Attend meetings as needed.
- Maintains open communication with contract vendors.
- Maintains strict adherence to community and company deadlines.
- Monitors and updates BoardVue Tasks as needed.
- Maintains accurate and current association records.
- Performs other duties as directed.
- Assists owners with data of community entry gate code information.
- Attends board meetings with assigned community managers as needed.
- Ensures all correspondence and contracts are scanned and filed in appropriate community files.
- Provides relief to front desk as needed.
- Performs other related duties as directed.
- Ability to multitask and prepare and process large amounts of administrative and customer request items while being detail oriented.
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Exceptional organization and tracking skills.
- Ability to function efficiently in a fast-paced, demanding environment.
- Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems.
- Ability to interact and work positively and effectively with homeowners and staff at all levels.
- Advanced communication skills both verbal and written.
- Superior customer service skills and phone etiquette.
- Ability to work collaboratively and cooperatively within the department as well as with other departments.
- Strong attention to detail.
- Understand accounting functions and processes.
- Able to organize and manage multiple priorities.
- Excellent customer service and communication skills, both oral and written.
- Ability to work effectively and efficiently with minimum level of supervision.
- Computer proficiency, including Excel at an intermediate level.
- Able to function and contribute in a team-oriented atmosphere.
- Primarily sitting in an office setting utilizing computer.
- Capable of working extended hours including evenings or weekends as necessary.
Job Summary
Full Time
$57k-72k (estimate)
04/16/2024
04/29/2024
aamcopoolservice.com
HOUSTON, TX
25 - 50
2012
MAX MORONO
<$5M
Specialty Trade in Construction
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The following is the career advancement route for Senior Administrative Assistant positions, which can be used as a reference in future career path planning. As a Senior Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Administrative Assistant. You can explore the career advancement for a Senior Administrative Assistant below and select your interested title to get hiring information.
