Job Summary

The HR Administrative Assistant has a vital role in supporting the organization's administrative functions by providing comprehensive assistance in HR functions, billing, and customer service support. Additionally, must be detail-oriented, well-versed in relevant software applications, highly organized, and capable of handling confidential information with discretion.

Duties and Responsibilities

• HR: Assist with HR functions, processing employment documentation, and coordinating employee onboarding activities. Support HR initiatives, including benefits administration and employee engagement activities.
• Data Entry and Record Keeping: Enter and maintain data in relevant systems accurately, ensuring data integrity and confidentiality. Manage electronic and physical files, ensuring proper organization and easy retrieval.
• Administrative Support: Provide general administrative support, including answering phone calls, and responding to emails. Assist with the preparation and distribution of reports, presentations, and correspondence.
• CSR Support: Provide general customer service support, including order preparations, system shipping and transportation scheduling.
• Billing: Generate and process client invoices, ensuring accuracy and timely delivery.
• Communication and Coordination: Liaise with internal and external stakeholders, including employees, clients, vendors, and regulatory agencies, in a professional and courteous manner. Facilitate effective communication and collaboration between departments.
• Compliance and Documentation: Ensure compliance with relevant laws, regulations, and company policies related to HR, billing and customer service. Maintain accurate and organized documentation to support internal and external audits.
• Performs other duties as assigned.

Required Skills and Abilities

• Experience as an HR Administrative Assistant with a focus on HR, billing, and customer service responsibilities.
• Strong understanding of HR practices, billing procedures and basic customer service support.
• Proficiency in relevant software applications, such as HR software (e.g., ADP), and Microsoft Office Suite.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills, with the ability to effectively interact with individuals at all levels.
• Discretion and confidentiality in handling sensitive information.
• Strong problem-solving skills and ability to work both independently and collaboratively.

Education and Experience

• A high school diploma or equivalent is required.
• A minimum of two years of experience preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 25 pounds at times.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Human resources: 1 year (Required)

Ability to Relocate:

• Vandalia, OH 45377: Relocate before starting work (Required)

Work Location: In person