Executive Assistant-(HRA) SS Bronx

Job Details

Job Location

Bronx, NY

Position Type

Full Time

Education Level

4 Year Degree

Salary Range

$60,000.00 - $65,000.00 Salary

Travel Percentage

Up to 25%

Job Category

Admin - Clerical

Description

Comunilife is looking for an experience Program Assistant to support their Chief Program Officer. The responsibilities include managing the Executive's calendar, interfacing with program leaders, staff, and clients, handling varied matters, collecting data, preparing and organizing statistical and program reports, handling client and staff matters, as assigned. The Program Assistant will also perform functions such as preparing correspondence, greeting visitors, arranging conference calls, and scheduling meetings. The salary range for this position is up to $65,000 a year. This position is entitled to receive Comunilife's generous paid time off package and employee benefits.

ESSENTIAL DUTIES INCLUDE:

Provide administrative support for Chief Program Officer including scheduling, drafting written correspondence, preparing spreadsheets, maintaining files and other general office duties

Refine internal reporting systems to compile data on all program activities for Chief Program Officer

Gather report and distribute information as needed and/or requested

Work with facilities management, human resources and finance to address program needs; provide additional support and troubleshooting when needed

Receive, respond to, and/or direct clients complaints and/or concerns

Work in collaboration with QI staff, program managers, senior team to compile reports, and edit documents and reports for clarity and quality, find additional information, and complete other tasks to support QI initiatives

Assist with the submission of proposals

Be sufficiently knowledgeable, technologically savvy, organized and trustworthy to function as a superuser in key databases and systems like Awards, CARES, Salesforce, Excel, and others as needed

Establish and maintain tracking and monitoring system for program licenses, due dates for grant, progress reports and re-submissions, etc.

Support compliance activities as directed

Performs special projects as needed

Performs other duties as assigned

Qualifications

REQUIRED JOB QUALIFICATIONS:

Education and Experience Requirement(s):

Bachelors Degree in Business Administration required; Associates degree with minimum 6 years of experience

Must be a Notary Public

At least 2 years of experience performing administrative work for senior, preferably in a social services or related environment

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.