Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone, as well as empower state agencies to build a culture of operational excellence and bold innovation driven by continuous performance improvement. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Position Title: Human Resources Coordinator

Department: Legal - Human Resources

FLSA Status: Exempt

Organizational Relationships: This position reports to the Human Resources Director and is part of the Office of the Governor human resources team. This position does not have supervisory responsibility.

Expected Annual Travel: None

Salary Range: $57,709 to $66,373

Summary of Functions: This position has responsibility for handling the day-to-day administrative human resources activities (staffing, benefits, and talent management) for various departments within the Office of the Governor. This includes providing HR support in the recruitment and hiring process; on and off boarding of employees, management of employee’s benefits, including leave matters, and talent management related activities (performance evaluations, learning and development, etc.). This position will also respond to internal and external HR related inquiries or requests and provide assistance to the Human Resources Director.

Essential Duties and Responsibilities: 

General HR administration:

• Respond to internal and external HR related inquiries or requests and provide assistance to the Human Resources Director. 

• Maintain records of personnel-related data (personal information, benefits, job descriptions, leaves, etc.) in both paper and the database and ensure all employment requirements are met.

• Liaison with other departments or functions (payroll, benefits etc.) in regard to HR related activities.

• Work with the Human Resources Director to maintain required records and files, including confidential medical files and information; ensures that all paperwork is included in the central leave management repository. 

• Schedule meetings, interviews, HR events etc.

• Reviews and approves Personal Services Agreements and certifies contracts

• Coordinate updates to the Governor’s Office employee handbook, including required policy change updates to the Governor’s Intranet; maintain an accurate Desk Manual

• Manages office keys

• Manage the RTD EcoPass account, request passes for employees

Staffing: 

• In coordination with the HRD, support the recruitment/hiring process, including posting job descriptions, processing background checks, and completion of new hire paperwork (offer letter, I-9, etc.).

• Serve as the department’s subject matter expert on the onboarding and offboarding process to ensure smooth process for staff 

  • Perform orientations, onboarding and update records with new hires.

  • Complete OIT forms for new and departing employees

  • Conduct and analyze exit interviews and make actionable recommendations based on data

Benefits administration:

• Approve and process leave sharing requests.

• Assists with Family Medical Leave (FML), ADA, Workers' Compensation (WC), Short-Term Disability (STD) and Leave Sharing Coordinator and Case Manager for assigned division(s). 

• Designates claims, develops and provides required notifications, tracks leave associated with FML, WC and STD, monitors return-to-work program and ensures required forms and requests are completed and received. 

• Tracks Leave Without Pay (LWOP) for service adjustments. Work with Payroll to process required KRONOS actions related to leave and other issues related to leaves. 

Talent Management administration:

• Assist supervisors in performance management procedures.

• Coordinate training sessions and seminars.

Other:

• Assist in ad-hoc HR projects.

• Other duties as assigned.

Education/Experience:

• Two to four years of progressively responsible administrative experience, including in a human resources function. 

• General understanding and/or exposure to other human resource related functions, i.e., recruitment, on-boarding/off-boarding, benefits administration, compensation, learning and development, etc. 

• Communication skills: Excellent speaking and listening skills to share information effectively, while paying careful attention to concerns and questions from employees and job applicants.

• Detail-oriented: When ensuring the workplace is compliant with labor standards and when maintaining records regarding employee grievances, performing background checks and reviewing candidate qualifications.

• Interpersonal skills: Ability to effectively interact with individuals from various backgrounds and experiences.

• Good organizational and time management skills

• Demonstrated ability in using Google (Google Calendar, Google Meet, Google Docs, etc.) and Microsoft Office (Excel, Word, OneDrive, etc.).

• Experience with HR databases and HRIS systems. 

• Ability to handle data with confidentiality.

Preferred Qualifications: Bachelor’s degree in a related field or combination of 4 years of relevant work experience/education. PHR or SHRM-CP certification.

To Apply:
A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.
The State of Colorado/Office of the Governor offers a generous benefits package including: 

• Medical, dental and vision plan coverage - including extensive prescription drug coverage (many preventive medications covered at no cost)*
• Health Savings Account (with state contribution) when electing HDHP medical coverage*
• Wellness programs - participation can reduce employee premiums*
• Short-term and optional long-term disability coverage*
• Life and Accidental Death/Dismemberment Insurance*
• Flexible Spending Accounts (FSAs)*
• Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 11 Paid Holidays Annually and Accrued Annual and Sick Leave
• Welcome Aboard Program - July 1, 2023.pdf
• Retirement benefits** - including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401(k) and 457 plans - https://www.copera.org/
• Hybrid work arrangements
• Variety of discounts on services and products available through the State of Colorado's Work-Life Discount Program
• Training and professional development opportunities, including reduced college tuition through CSU Global (contact CSU Global for latest offerings)
• Access to the Colorado State Employee Assistance Program (CSEAP): offers confidential mental health counseling, professional coaching, employee mediation, 24/7 crisis support
• Free RTD EcoPass to all eligible State Employees
• Credit Union of Colorado Membership Eligibility

*To learn more about State of Colorado benefits, please visit the state’s benefits portal: https://www.colorado.gov/dhr/benefits.
**For information on mandatory employee salary deferral (in lieu of contribution to Social Security), see COPERA for details: https://www.copera.org/member-contribution-rates 
Equity, Diversity and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADAAA Accommodations
The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us