West Coast Partitions is a leading commercial construction company specializing in interior and exterior drywall installations. We have established ourselves as a trusted name in the industry, delivering high-quality construction solutions to clients across the West Coast region. With a commitment to excellence and a focus on customer satisfaction, we continuously strive to exceed expectations and provide innovative solutions for our clients.

Job Overview:

We are seeking a highly skilled and detail-oriented Office Manager to join our team at West Coast Partitions. The ideal candidate will have extensive experience in office management, with a strong preference for those with experience in the commercial construction industry. This role requires a proactive individual capable of managing multiple aspects of office administration, financial oversight, compliance, and human resources.

Responsibilities:

Financial Oversight:

• Manage accounts payable and receivable functions to ensure accurate and timely processing
• Oversee financial operations including budget management, monthly financial reporting, and year-end audits.
• Ensure compliance with all financial regulations and standards

Construction Contract Compliance:

• Review and understand construction contracts, ensuring compliance with all terms and conditions
• Maintain accurate records of contract documentation and any amendments

Insurance and Pre-qualifications:

• Handle various insurance enrollments (e.g., health, liability, workers' compensation) and ensure compliance with applicable regulations
• Manage prequalification processes for new projects, ensuring all required documentation is accurate and submitted on time

Licensing and Certification:

• Maintain and manage all necessary licenses and certifications for the company
• Ensure timely submissions and renewals to avoid any lapses in compliance

Human Resources Oversight:

• Implement and oversee company policies and procedures, ensuring they are up-to-date and in compliance with relevant laws
• Manage employee handbook updates, benefits administration, and ensure a thorough understanding of HR best practices

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or related field preferred
• Minimum of 5 years of experience in office management
• Knowledge of industry-specific regulatory requirements and best practices is a plus
• Strong financial acumen with experience in accounts payable, accounts receivable, budgeting, and audits
• In-depth understanding of construction contracts and compliance requirements
• Proven experience in managing insurance enrollments, prequalifications, licenses, and certifications
• Excellent human resources management skills, including policy implementation and benefits administration
• Proficient in Microsoft Office Suite and accounting software
• Exceptional organizational, multitasking, and communication skills
• Excellent analytical and problem-solving skills, with attention to detail and accuracy
• Strong leadership and team management abilities, with the capability to motivate and guide a team

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Office management: 4 years (Required)

Ability to Commute:

• Phoenix, AZ 85027 (Preferred)

Work Location: In person