OUR SCHOOL

Vox Collegiate is a 6-8 public, charter school in South Los Angeles, recently recognized as a California Distinguished School. We exist to ensure that each of our students develop the skills and confidence to fulfill their dreams. Our role as educators is to deliver on the promise of an excellent education for all students. This means that we hold ourselves accountable to the measurable, ambitious academic goals that we set for our students and our school. Through academic success, our students will be empowered with a unique voice that can be heard – a voice to advocate for and uplift the community and people that they know and love.

JOB SUMMARY

Seamless operational systems set the foundation for a rigorous learning environment. The Operations Manager will manage day-to-day school operation systems including school-wide procedures (i.e. arrival, dismissal, and lunch), event coordination, purchasing systems, student enrollment & attendance, student file systems, data systems, and collaborate with the Back-Office Provider on financial operations and data management. The Operations Manager will lead the front office staff in ensuring that students, teachers, and families have what they need to bring us closer to our goal of student achievement.

RESPONSIBILITIES

School Leadership & Team Management:

• Lead non-instructional daily functions of a school, including front office school operations
• Content expert for school operations responsible for successfully executing systems, processes, and policies in non-instructional areas, and ensuring state and federal compliance requirements are completed on time
• Set both performance and development goals for the school operations team
• Interface with parents and other school visitors
• Additional duties as assigned by the Head of School to ensure an efficient, safe, and compliant school

Finance and Purchasing:

• Lead procurement and purchasing for the school including placing orders, inventorying items received, and handling returns/exchanges.
• Manage cash receipts, deposits, and staff reimbursement forms
• Coordinate with the Head of School and ExED to ensure effective implementation of financial policies
• Assist the Head of School with budget management
• Support the Head of School in preparing all financial reports to be provided to the Board of Directors
• Report to and collaborate with the Head of School in preparation of annual budget

Vendor Management:

• Collect, process, and file W-9s, agreements/contracts, certificate of insurance (COI), and vendor certifications for school vendors

HR Functions

• Manage and lead bi-weekly payroll processing for hourly and salaried employees twice a month. This includes reviewing and correcting all timesheets, approving unresolved time off, adjusting employee changes, flagging concerns to the leadership team about OT and Meal penalties, and providing timely submission of timesheets to the HR designee
• Lead all Worker's Compensation claims. This includes reporting claims, providing employees with information needed for care, compliance documentation, notifying HR of the injury, and assisting the insurer with questions on the injury
• Point person for all new hires. This includes greeting and assisting new hires with school tours, protocols, and procedures.
• Liaison in troubleshooting for employees on all school-based platforms such as Paycom, ParentSquare, and Aeries.
• Coordinate a coverage process when requesting substitute teachers

School Nutrition Program:

• Manage the School Nutrition Program, including overseeing servers, coordinating with meal vendors, ensuring compliance with applicable laws and regulations, and ensuring meal program processes are compliant and cost-effective

Facilities:

• Oversees the upkeep of the school’s facilities with support and guidance from the Head of School
• Manages routine maintenance requests for the school, ensuring maintenance, pest control services, etc. are properly carried out
• Manages the janitorial staff to maintain buildings clean and well-maintained

Student Health and Safety:

• Manage school safety processes and compliance, including supporting with administering trainings, coordinating drills and safety audits
• Oversee student health initiatives, including immunizations and student health assessments.
• Leads implementation of health and safety guidelines at school
• Partner with the School Leadership Team to respond to emergencies

Event Planning & Coordination:

• Coordinate with bus companies for regular and field trip transportation
• Organize and coordinate logistics of school events and activities

Student Information System:

• Works with Head of School to ensure data systems and platforms are maintained with accuracy and integrity
• Ensures all student, staff, and family files are securely stored
• Collaborates with school staff to update and/or confirm data required for local and state

QUALIFICATIONS

Required:

• Commitment to the Vox Collegiate mission and vision
• Desire to collaborate and work as a team
• Willingness to engage in frequent dialogue with Head of School and to be self-reflective regarding job performance
• Belief in student voice and promoting it being a driver of instruction
• At least 2 years’ experience with operations/systems management (preferably within the education field)
• Experience reading and reviewing budgets
• Strong communication skills (oral and written)
• Strong organizational skills
• Strong data analysis skills
• Technological proficiency in Microsoft Office and other financial management and HR software
• Desire to collaborate and work as a team
• Bilingual in Spanish
• Bachelor’s degree
• Willingness to engage in frequent dialogue with Head of School and to be self-reflective with regard to teaching practices
• TB clearance
• Background check clearance

Preferred:

• Master’s or other advanced degree
• At least one year of prior teaching experience

COMPENSATION & SALARY

Vox Collegiate provides competitive salaries. Based on relevant prior work experience and education, our salary range for this role is $68,000 - $82,000, commensurate with qualifications and experience.

COMMITMENT TO DIVERSITY

Vox Collegiate seeks to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, gender identity, disability, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.

Job Type: Full-time

Pay: From $68,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Charter school
• In-person

Education:

• Bachelor's (Required)

Experience:

• Charter school operations: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Relocate:

• Los Angeles, CA 90044: Relocate before starting work (Required)

Work Location: In person