Position Summary

The Office Services Coordinator will be responsible for providing day-to-day support to the office, including, but not limited to the maintenance of all common areas and equipment, mail distribution, back up Reception coverage, and working closely with the Adminsitrative Team to oversee maintenance of the overall facility. This role is also responsible for providing administrative support to multiple employees through managing schedules, travel, and expenses.

This position requires an individual who is highly organized, able to juggle multiple tasks simultaneously and does not get easily overwhelmed. We are seeking a team member with a strong customer support skillset who believes “no task is too small.” The Office Services Coordinator is a visible role, which requires someone comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors.

This is for an immediate hire in our New York office.

Responsibilities

• Maintain all common areas of the office on a daily basis, including kitchens, conference and copy rooms by ordering supplies, stocking, and cleaning
• Develop and maintain supplies and F&B inventory
• Sort and distribute mail and packages
• Support in-office meetings, including setting up conference rooms with materials, catering, and post meeting cleaning up
• Act as backup for receptionist for daily breaks and vacation coverage
• Coordinate with property management processing work order tickets,
• Coordinate with external vendors for scheduling of maintenance for office equipment
• Assist with special projects, such as coordinating internal and external office moves
• Support Office Manager with Vista’s return to the workplace safety planning and implementation
• Provide administrative support to multiple employees, including managing and coordinating calendars, travel and expenses

Qualifications

• 3 years proven experience in a busy, fast-paced environment, with professional office services or hospitality a plus
• Strong attention to detail, ability to follow-through, and excellent organizational skills
• Strong sense of urgency, adaptability, flexibility, and resourcefulness
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
• Proven competencies in experience with Microsoft Outlook; Excel & Powerpoint a bonus
• Must possess personal tact, discretion and good judgment
• Excellent interpersonal, written and verbal communication skills
• Occasional afterhours work may be required
• Bachelor’s degree a plus

The annualized base pay range for this role is expected to be between $68,000-72,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.

Company Overview

Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn @Vista Equity Partners or Twitter @Vista_Equity.