Position Description:

The Computer Science (CS) Department within the College of Engineering seeks culturally and professionally diverse candidates to apply for the position of Administrative Assistant (hourly). Since its inception in 1996, the Virginia Commonwealth University College of Engineering has brought innovative, real-world engineering education to Central Virginia. Comprised of five different departments plus the Dean’s office, the College of Engineering enrolls more than 1,700 undergraduate and 250 graduate students in several degree programs supported by approximately 550 full-time, part-time, and student employees. As part of a premier research university known for tenacity, love of the city of Richmond, and commitment to diversity and access, the College of Engineering values the significant and positive impact of our people and ideas in the promotion of regional and global prosperity involving research and life sciences. VCU’s computer science department has bachelor’s, master’s, and doctoral programs and collaborates closely with many VCU schools and departments, including VCU’s MCV (medical) campus. This position will initially report to the current full time administrative assistant, and will serve as one of the first points of contact for the Computer Science Department.
Specific duties include:

• Providing quality service to visitors to the CS Department by maintaining a polite and professional communication in person, via phone, e-mail and mail while being attentive to confidentiality and personal integrity.
• Maintain and organize office space and supplies 
• Direct, and assist students, faculty members , and the university community in person and on the phone 
• Exercises initiative and independent judgment in supporting the CS Department.
• Addressing inquiries in a timely manner with a sense of urgency along with the ability to anticipate the needs of others to ensure a positive experience.
• Work with the full time administrative staff member who supports the CS Department to coordinate front desk operations and provides multiple administrative duties to the office, including, but not limited to: answering, screening, and directing phone calls, copying, collating, faxing, and other document assistance, production of materials, monitoring office supplies, and deliveries as required. 
• Coordinate with the full time Administrative Assistant to use the departmental credit card for various purchases by following procurement policy
• Coordinate calendars, travel, and meeting scheduling
• Evening and weekend support may be required based on departmental needs
• Position hours will vary between 20-29 hours per week based on departmental needs. 

Minimum Qualifications:

• A high level of maturity, and a warm, welcoming attitude with a background in customer service is essential.
• This position requires an individual with strong communication skills, strong organizational skills, demonstrated administrative and interpersonal skills.
• Experience in sophisticated office systems, specifically Microsoft Office and Google suite products.
• Responsible, mature, selfstarter, with the ability to handle sensitive/confidential matters with a friendly and professional tone is required.
• The College of Engineering at VCU champions diversity, equity and inclusion in all that we do. Cultivating an ecosystem where differences are celebrated and our faculty, staff, and students have the opportunity to thrive is at the core of how we operate. The successful candidate will demonstrate experience that shows their commitment to fostering such an environment.

Preferred Qualifications:

• College degree is preferred or equivalent combination of education and work experience.
• Experience working at a higher education institution is preferred.
• Previous experience working in a similar administrative environment is preferred

Additional Information:

• FLSA Status: Non-Exempt
• ORP Eligible: No
• The College of Engineering’s mission is to create and grow a diverse community of exceptional students, faculty, staff, alumni, and industry partners that strive to create a common future for all where innovative, sustainable, and equitable solutions to global engineering challenges are realized for the benefit of this generation and future generations. Additional information about the department may be found at http://www.egr.vcu.edu/departments/computer/

Salary Range: $18-$22

Position Details:

Department: Computer Science College of Engineering
Employment Type: H1 - Hourly
Restricted Status: No
FTE: 0.725
Exemption Status: Non-Exempt

Contact Information:

Contact Name: Sierra Cloud

Contact Email: cloudse@vcu.edu

Contact Phone: