---

Veterans Health Administration is Hiring a Program Assistant (Analysis) Near San Francisco, CA

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/29/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility Must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Administrative support in a office setting;
  • Data Management;
  • Utilizing various PC application (i.e., databases, spreadsheets, and word processing);
  • Interpersonal skills to resolve conflicts and manage day-to-day activities.

You will be rated on the following Competencies for this position:

• Clerical
• Computers
• Customer Service
• Database Administration
• Learning
• Plan and organize work

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primary sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

This is an OPEN CONTINUOUS ANNOUNCEMENT and may be posted up to September 29,2024. The initial cut-off date for referral of eligible applications will be February 9, 2024, with subsequent cut-off dates on the 1st and 15th of each month. Eligible applications received after that date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until positions are filled.

The Management and Program Assistant (OA) (Data Analyst) reports to the Supervisor Administrative Officer (AO) while working closely with Program Supervisors and social work staff, coordinates and prepares statistical reports such as tracking of Northeast Program Evaluation Center (NEPEC) and Homeless Operations & Management Evaluation System (HOMES) reporting and procedures, understands regulatory agencies requirements and Homeless program control points, etc. Develops the need for and maintains an awareness of available resources and makes recommendations to the Social Work Service Chief and Associate Chief, Homeless Program Supervisors, HUDVASH Program Supervisors and other program supervisors regarding statistical needs, distribution or redistribution of these tracking resources.

Major Duties include, but are not limited:

• Develop, evaluate, and modify structure and systems to achieve program goals
• Compiles and maintains reports for the Homeless Program and HUD-VASH Program.
• Tracking of medical, mental health and substance abuse care access and follow up.
• Develop methods to collect data and will be assured that data is reported in a timely fashion.
• Responsible for the development of queries and reports which will be provided to internal clients ensuring timeliness, accuracy and integrity of data.
• Apply technical skills to analyze datasets in a variety of formats (Powerpoint, Access, Excel, etc)
• Coordinates with Homeless/HUDVASH Program Supervisors to identify data needs and design data models and tools as necessary.
• Provide data analysis support to specific projects assigned by the immediate Supervisory AO and SWS Leadership.
• Provide routine administrative program support assistance when required, such as sponsoring PIV queries in USAccess, maintain VATAS timekeeping, taking Minutes, ordering office supplies and/or GFE, etc.

********Preferred Experience************ preferred experience: Creating and updating data and queries using data applications such as Excel, Access and other data driven software applications; strong knowledge of administrative functions using Microsoft Outlook and its components.

Work Schedule: Monday-Friday, 8:00 am to 4:30pm
Telework: Depending on program need and Supervisor approval.
Virtual: This is not a virtual position.
Position Description/PD#: Program Assistant (Analysis)/PD088290
Financial Disclosure Report: Not required

Job Summary