Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at .

Department's Website:

• Bachelor's degree plus four (4) years of professional level administrative experience in a progressively more responsible position or

• High School diploma/GED plus eight (8) years of professional level office experience required.

Knowledge, Skills & Abilities:

• Must have excellent verbal and written communication skills demonstrating high levels of emotional intelligence.

• Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.

• Preference is given to the applicant with cutting-edge skills utilizing organizational software such as OneNote, and Adobe Suite, database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.

Additional Information:

Responsibilities:

• Track and maintain calendar for Associate Dean of Finance and Administration, Executive Associate Dean for Clinical Affairs, Executive Associate Dean, Associate Dean (Analytics & Strategy), and Associate Dean for Faculty Affairs including coordinating scheduling of complex meetings and includes providing reminders regarding schedule and appointments.

• Anticipate needs and proactively brings together appropriate people and other resources to support the Dean's office in addressing issues and coordinate activities.

• Responsible for travel arrangements and itineraries for the Dean's office, as well as manage travel and itineraries for visiting faculty e.g. physician recruits, visiting professors, etc.

• Attend ongoing training for procurement, travel, Foundation classes to keep abreast of all new rules or directives from these departments to insure the COM Dean's office is up to date and in compliance with UAMS policies.

• Prepare agendas, executive summaries and other appropriate needs for meetings and presentations.

• Handle confidential information which could have immediate negative impact on campus operations, performance, or value if shared beyond its intended audience.

• Provide assistance to the Dean's office, Faculty and outside organizations as needed.

• Act as a liaison to other programs, departments, or agencies providing guidance and necessary correspondence.

• Organize, edit, and develop program/presentation materials, detailed handout materials, and maintain intricate tracking of projects, assignments and due dates for events and projects for the office.

• Answer departmental phone, distribute departmental mail, maintain the department conference room calendar and office supply inventory, assist visitors, and resolve problems.

• Field calls and visitors, triaging appropriately and relaying messages to the Associate Dean.Some financial responsibilities and serve as back up for other support staff positions.

• Assist with other duties and/or special projects supporting the overall mission as assigned.

• Coordinate office activities and operations to secure efficiency and compliance with all UAMS policies.

• Oversee and problem solve issues with the COM Dean's office suite including ancillary departments.Serve as backup for Executive Assistant to the Dean for all administrative and executive needs.

• May perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contactfor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.