The Regional Administrative Assistant assists the Regional Development Director and lends support to other offices within the assigned region as needed. The Regional Administrative Assistant must display initiative, good judgment, ability to work independently, handle multiple tasks simultaneously, and have an understanding of and sensitivity to UNCF programs and procedures. This position will have both administrative and clerical duties.

The United Negro College Fund (UNCF), the nation’s largest and most effective minority education organization, has been an engine of minority educational achievement for more than 80 years. UNCF’s mission is to build a robust and nationally recognized pipeline of black students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed more scholarships to help minorities attend school than any entity outside of the federal government, and enabled more than 500,000 minority and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap between African Americans and other populations by increasing postsecondary access and success for students from underrepresented groups, particularly low-income and first-generation students.

• Act as liaison with Area Offices, Regional Vice Presidents, Regional Administrative Assistants, Headquarters Staff, Office of the President, and Executive Vice President of Development’s office.
• Manage Human Resource matters including but not limited to reviewing all vacation requests; ensuring that staff vacation calendar is up to date; and/or following up on candidate’s interview processes.
• Generate CRM queries, reports, exports, and other collection data as needed.
• Coordinate and prepare materials, agendas, and travel for regional meetings or events.
• Prepare monthly expense reports; receive, log, and maintain monthly and/or weekly reports from regional offices (i.e. Action Plan Reports, Prospect Reports, Call Reports, Event Reports); and obtain vendor bids, process contracts, review, process, and log invoices for payment from area offices and regional director.
• Assist with planning and staffing major special events as necessary; manage guest lists.
• Manage Regional Director’s donor research, donor actions, donation processing, gift acknowledgments, donor meetings, calendar, and travel; and serve as back-up for region administrative assistants as needed.
• Write correspondences for RDD; type, edit, proofread, and format communications for accuracy.
• Open and distribute mail; order office supplies and equipment; answer phones including setting up conference calls.
• Performs other duties as assigned.

This job has no supervisory responsibilities.

High school diploma required; college experience strongly desired and a minimum of 5 years administrative assistant/secretarial experience.

Proficient in O365 with intermediate to advanced knowledge in Word and Excel. Must be proficient in mail merges and correcting source or cell errors. Must be proficient in the manipulation of Excel formulas and creating filters.

• Excellent phone etiquette; strong organizational, interpersonal, and listening skills.
• Ability to work under pressure, in a matrixed, fast-paced, deadline-oriented environment, with a high level of professionalism, accountability, and confidentiality.
• Proficiency in Raiser’s Edge (CRM), Constant Contact (or other mass email deployment platforms), Convio (or other event registration platforms), and social media is a plus.
• Must have the ability to multi-task, prioritize, and manage multiple projects simultaneously and complete them in a timely manner.
• Must display initiative and the ability to work well independently and demonstrate exceptional customer service skills.
• Must be a self-starter, cooperative, and work well in a group.
• Ability to travel locally and nationally.

Medical, Dental & Vision

Vacation, Sick & Personal Leave

Life Insurance (Basic & Optional)

Flex Spending Accounts

403(b) Retirement Account

Holiday Savings Plan

Salary: $50,000 (Salary is commensurate with experience.)

UNCF is EOE M/F/D/V