Executive Assistant/ Administrative Assistant

Location: Livonia, MI

TYME Consulting Engineers

Livonia, MI 48150

Job Type – Full-time

Number of hires for this role – Up to 2

Job Type: Full-time

Full Job Description

General Purpose of Position

The Executive Assistant/ Administrative Assistant performs a variety of administrative and clerical tasks in and around the office, providing support to a specific department, technical managers, or department leads, and assisting with daily office needs.

Essential Duties and Responsibilities

• Responsible for assisting with or performing Administrative Assistant duties, as necessary.
• Remains knowledgeable of corporate information and Executive personnel.
• Maintains corporate records to include, but not limited to: Articles of Incorporation; shareholder information; Executive meeting minutes; legal files.
• Reviews correspondence on behalf of the Executive team for typographical errors and consistency of context.
• Writes, prepares, and/or distributes correspondence on behalf of Executive staff.
• Screens calls and visitors for the Executive team.
• Manages access to the Executive team, and acts as a liaison between personnel or external individuals and the Executives.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Manages calendars and makes appointments for the Executive team, shifting priorities and conflicts as they arise.
• Makes travel arrangements including flight, hotel, and rental vehicle accommodations on behalf of Executive staff.
• Assists the Executives in planning, developing, organizing, implementing, and directing corporate operations on a daily, quarterly, or annual scale.
• Assists Controller with Invoicing and other Accounting functions
• Contributes to the production and assists in the facilitation of executive-level briefings and meetings by providing insights and keeping detailed minutes.
• Keeps management informed by reviewing and analyzing industry reports, summarizing information, and identifying trends.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks.
• Uses equipment for the purposes of copying, scanning, stapling, binding, or shredding documents.
• Assists in coordinating office events and activities.
• Supports additional Administration staff as needed.

Education and/or Experience

• High School Diploma, or equivalent, required.
• Minimum of two (2) years clerical or administrative related experience required.
• Minimum of two (2) years college preferred.
• Must have strong Excel skills

Supervisory Responsibilities

• none.

Skills / Abilities

• Ability to treat confidential information with discretion and exercise confidentiality in all aspects of work.
• Proficient use of email and Internet browsing.
• Proficient use of MS Office and ability to learn and adapt to new software quickly.
• Typing speed of at least 50 WPM.
• Willingness to learn new skills and take on additional responsibilities to enhance career growth.
• Ability to manage data and demonstrate proven analytical ability.
• Ability to receive, follow, and/or explain instructions and guidelines effectively.
• Ability to complete work assignments independently and function effectively as part of a cohesive team.
• Exhibits excellent time management and attention to detail, with proven ability to organize, prioritized and multi-task efficiently.
• Ability to develop and maintain effective working relationships with clients, vendors, and other employees.
• Prompt and accurate communication abilities, both verbal and written.
• Customer service oriented.

Benefits:

• Overtime rate (1.5x)
• Employer paid training and certifications.
• Company supplied Personal Protective Equipment
• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Employer matched 401(k)

We offer a competitive salary, comprehensive benefits package, and opportunities for professional development and advancement. If you are a talented and driven civil engineer looking for a challenging and rewarding career opportunity, we encourage you to apply.

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Night shift
• Overtime
• Weekends as needed

Experience:

• Microsoft Excel: 1 year (Required)

Work Location: In person