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ADVANCEMENT OPPORTUNITIES
Office Coordinator II
Office Coordinator III
POSITION SUMMARY
This is a position primarily responsible for duties pertaining to personnel/employee relations at a TRA operating project or regional office. This position works under general supervision to carry out responsibilities based on set policies and procedures
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Responsible for coordination and documentation of personnel functions, including record keeping, applications, hires, transfers, promotions, and merit increases.
2. Notifies supervisors of impending performance reviews and follows up to ensure timely completion.
3. Responsible for notifying project personnel of benefit eligibility, including Employee Recognition, Tuition Reimbursement, group insurance, Workers' Compensation, etc., and forwards appropriate forms to the General Office.
4. Responsible for special audits, reports and projects as required and may assist with the preparation of the annual budget.
5. Performs secretarial and bookkeeping services, and ensures the accuracy and promptness of these services.
6. May coordinate scheduling of facility, conference rooms, tours, meetings, etc. for outside groups and ensures proper preparation for these events.
7. May perform bookkeeping activities for multiple projects.
8. Performs duties required to ensure that all management personnel have current policies and procedures.
WORK LEADERSHIP RESPONSIBILITIES
This position does not regularly provide work leadership or full personnel management to any employees.
FINANCIAL RESPONSIBILITY
Processes procurement of project equipment and supplies as approved by project manager. Makes purchases of office materials and supplies as needed for project meetings and events with prior supervisor’s approval.
QUALIFICATIONS
EDUCATION
High school diploma or GED required and Bachelor degree in Business Administration preferred.
EXPERIENCE
Two years of experience in personnel, payroll or benefits administration.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Texas driver’s license.
KNOWLEDGE
Knowledge of Microsoft Office applications such as Excel, Word, etc.
SKILLS AND ABILITIES
Must be able to read and interpret budget reports, policy and procedures manual and employee benefit information. Must also draft internal and external correspondence within area of responsibility. Must possess the ability to deal with confidential matters and work effectively with employees and the general public. Some math required. Individuals must be able to communicate effectively with others.
GUIDANCE RECEIVED
Receives periodic supervision and uses guidelines/range of procedures. Follows periodic direct instructions and guidelines, uses policies and procedures that require some interpretation. Problems that cannot be addressed through an existing guideline, policy or procedure are referred to supervisor or more senior position. Incumbent must exercise judgment about whether to escalate issues.
WORKING CONDITIONS
Duties are almost always carried out in an office environment.
TOOLS AND EQUIPMENT USED
Office machines including typewriter, computer, printer, calculator, copy machine, shredder, facsimile, postage machine and two-way radio.
Full Time
Utilities
$63k-88k (estimate)
03/10/2024
04/23/2024
trinityra.org
FERRIS, TX
200 - 500
1955
$10M - $50M
Utilities
The Trinity River Authoritys mission is to promote conservation, reclamation, protection and development of the natural resources of the river basin for the benefit of the public.
The job skills required for Office Coordinator I include Scheduling, Microsoft Office, Coordination, Leadership, Communicates Effectively, Bookkeeping, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator I. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator I. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator I positions, which can be used as a reference in future career path planning. As an Office Coordinator I, it can be promoted into senior positions as an Office Automation Analyst that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator I. You can explore the career advancement for an Office Coordinator I below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
01/31/2022: Pittsfield, MA
Developed communication skills help office coordinators provide excellent service to customers and support to employees.
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Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
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An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
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Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
02/15/2022: Clearwater, FL
Extremely possess the good listening ability.
02/08/2022: Saint Louis, MO
Always Be Available as a Mentor.
12/09/2021: Killeen, TX
A good office coordinator should be able to delegate work based on the strengths of each team member.
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