306 Executive Assistant (FT) Jobs in Denver, CO
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Tree Ring Digital is Hiring a Remote Executive Assistant (FT)
Join a Rapidly Expanding Team as an Executive Assistant to the CEO of a Growing Digital Marketing Agency!
Tree Ring Digital, a Denver-based, top-rated digital marketing agency, is seeking a unique individual for a very special role. This talented and self-motivated person will perform the duties of an administrative & personal assistant while acting as the “right-hand person” for the CEO of our dynamic and supportive team. The person we’re looking for is pretty specific and will be an addition to our team…is it you?
Things you need to know about us:
Our culture is unique and pretty hard to beat. Our agency is committed to a work/life balance for all team members. This means no 60 hour work weeks here!
Tree Ring Digital is:
Our culture is unique and pretty hard to beat. Our agency is committed to a work/life balance for all team members. This means no 60 hour work weeks here!
Tree Ring Digital is:
- A small company (10 employees), but we’re growing. Rapidly.
- A well-established, diligent, and creative group that thrives in our fast-paced work environment.
- Known for continual learning and being open to new strategies for optimum success.
- Focused on a great team environment and often do outside activities to strengthen the team.
- Highly collaborative and not hierarchical or cliquish.
- Driven by diversity and continued respect for each other’s opinions, thoughts, and ideas.
Our CEO:
- Founded the company 11 years ago when she was in her early 20s.
- Personally hired every employee, and has been in charge of every aspect of operations for a decade.
- Needs someone to help her with professional (& some personal) tasks as the company grows and scales up.
- Needs to find a dynamic, well-rounded professional that is inspired by growth and proactive in taking on new tasks.
The Person We’re Seeking:
- Seeks to grow with Tree Ring Digital.
- Very tech-savvy.
- High interest in digital marketing.
- Thrives at being highly organized.
- Seeks out challenges by being self-motivated.
- Adaptable & flexible.
- Takes pride in assisting clients and being communicative.
- Bridges communication between the CEO and team members.
- Willing and able to think outside the box.
- Has a desire to always be learning.
Responsibilities include:
- Taking care of the CEO’s daily agenda.
- Sorting and responding to CEO’s emails.
- Following up on invoices.
- Assisting the team with research.
- Assisting the CEO with various personal tasks during standard business hours.
- The candidate needs the ability to quickly switch gears between tasks to accommodate our fast-paced environment.
Essential Functions/Responsibilities (including, but not limited to):
Providing:
Providing:
- Administrative support to the CEO.
- Light bookkeeping – recording payments, sending invoices, resending quotes, etc.
- Minor site edits and Tree Ring Digital blog and portfolio updates through WordPress.
- Outstanding customer service to clients.
- Data entry.
Communicating:
- On behalf of CEO in writing, email, or phone communications.
- Promptly & professionally with clients through both email and phone.
- New leads with business development and CEO.
Working:
- Closely with the CEO on assisting with daily tasks.
- Within a CRM (Insightly).
Organizing & Maintaining:
- Client logs, creating tasks, and scheduling and confirming meetings.
- Electronic files and client folders online.
Assisting the CEO:
- with personal assistant duties during business hours (getting chai, dry cleaning, scheduling appointments, prescription refills, etc.).
- Other general “housekeeping” duties such as thank you emails, email organization, workshop preparation, contacting clients, in-house blog posting, and email blasts.
- Prioritizing and managing the CEO’s commitments and calendar, including the coordination of internal and external meetings, conference calls, travel, and appointments.
Job Requirements, Skills, Abilities, Education:
- At least two (2) years of experience working in website design, marketing, and graphic design.
- Experience providing high-level administrative support at the executive level.
- Excellent computer skills, with proficiency in Microsoft Word, Excel, Google Drive, and Dropbox.
- Excellent verbal and written communications skills (phone, email, and face-to-face).
- Effective customer service skills.
- High level of attention to detail, including accurate data entry skills.
- Self-motivated.
- Multi-tasking capabilities are essential.
- Reliable transportation and valid driver's license and ability to travel locally 20% of the time.
Ability to:
- learn quickly.
- think several steps ahead and execute administrative tasks without (or before) being given direction (once trained).
- research and find answers independently.
- prioritize, manage time, switch gears, and multi-task in a fast-paced environment.
- be flexible and adaptable in the face of changing priorities and fluctuating workloads.
- take work direction well, follow specific processes and procedures (once taught).
- work well independently as well as in a collaborative environment.
Our Ideal Candidate Will Have/Be:
- Basic knowledge and experience editing/understanding of WordPress (or comparable) websites.
- Familiarity with Insightly, or other comparable CRM.
- QuickBooks and light bookkeeping experience.
- Photoshop experience (preferred).
- Experience in the digital marketing industry is preferred, but interest in this industry is definitely required.
- Interest in long-term opportunities within this position and company.
What We Offer the Right Candidate
$45,000 - $55,000 salary DOE with health insurance, dental insurance, paid time off for major US holidays, and 1 week of PTO.
Standard hours are Monday – Friday from 9am – 5:30pm, with approved flexibility when needed, and the opportunity to work remotely at times.
We are willing to train the right candidate for some aspects of the role, but prefer someone who understands and appreciates the role of an Executive Assistant to a CEO in the tech industry and displays exceptional communication skills.
We are willing to train the right candidate for some aspects of the role, but prefer someone who understands and appreciates the role of an Executive Assistant to a CEO in the tech industry and displays exceptional communication skills.
We have a great culture – people love working here because of the flexibility of working remotely at times, our laidback, business casual environment, supportive team members, and our fantastic monthly team outings and events.
We have been working 100% remotely during the pandemic. But, we are working to transition into a hybrid model with three days a week in the office and two days a week from home. It is imperative that the person we hire be Denver-based, as this is a very collaborative position, and we need someone who is physically present and available to assist the CEO. We don’t do cubicles or stuffy corporate offices. We share workspaces and often meet outside the typical workspace. If you want to work in the mountains or in a park with your dog, we are ok with that, as long as you have wi-fi.
Tree Ring Digital is committed to creating a diverse environment and is proud to be an equal opportunity employer.
Come join a team with a clear mandate to deliver high value to clients. If you’re a good fit and up for a challenge, we’d love to hear from you! TreeRingDigital.com/careers
We appreciate your excitement, but please no calls to our office. Only applications received through this portal will be considered.
In order to be considered for this position, candidates must be able to work at our office in Denver. We’ve been working remotely during the pandemic but will return to the office with a hybrid model soon. Contractors and 3rd-party firms need not apply.
In order to be considered for this position, candidates must be able to work at our office in Denver. We’ve been working remotely during the pandemic but will return to the office with a hybrid model soon. Contractors and 3rd-party firms need not apply.
Job Summary
JOB TYPE
Full Time
SALARY
$68k-87k (estimate)
POST DATE
10/19/2023
EXPIRATION DATE
05/15/2024
WEBSITE
treeringdigital.com
HEADQUARTERS
Denver, CO
SIZE
<25
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