278 Office Assistant 2 (NY HELPS) Jobs in Albany, NY
Transportation, Department of is Hiring an Office Assistant 2 (NY HELPS) Near Albany, NY
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position.
The qualifications are:
Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm
Open Competitive: One year of clerical experience.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
If there are three or fewer qualified candidates interested in appointment to this position a permanent
appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be
an employee of the Department of Transportation and have one year of permanent competitive service as a
Office Assistant 1, SG-06.
Typical duties include but are not limited to the following:
- Prepare pre-award folders for analyst review (gather documents from contractors, update pre-award spreadsheet)
- Maintain a spreadsheet of current contracts in pre-award stage with all pertinent information for analyst quick reference (spreadsheet will have all descriptive information pertaining to the project, goals, Prime Contractor, date documents are due/received, etc.)
- Assist pre-award supervisor in emailing out low bidder notices
- Maintain email correspondence, read receipts/all documentation for current lettings on p/drive
- Provide memos and certifications for D/M/WBE and SDVOB for pre-award projects
- Assist EBO team as needed, including assisting processing any EBO access requests from staff
- Assist RCS by locating project folders
- Filing, Scanning, Copying as needed
- Set up new project folders (create e-files and office working files with all subfolders), etc.
- Enter visitors in Passage Point
- Tracking Telecommuting Paperwork
- Updating Organizational Charts for Main Office and Regions
- Updating Phone Lists
- Manage sheared Office Calendars
- Manage Office Vehicle Requests
- Processing EIC Upgrade paperwork
- Coordinate OT Dispensations
- For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
Some positions may require additional credentials or a background check to verify your identity.
Job Summary
Full Time
Transportation
$39k-49k (estimate)
05/13/2024
07/11/2024
LANCASTER, VA
<25
2010
ROBERT E HARPER
$5M - $10M
Transportation
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The job skills required for Office Assistant 2 (NY HELPS) include Futures, Transportation, Background Check, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant 2 (NY HELPS). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant 2 (NY HELPS). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant 2 (NY HELPS) positions, which can be used as a reference in future career path planning. As an Office Assistant 2 (NY HELPS), it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant 2 (NY HELPS). You can explore the career advancement for an Office Assistant 2 (NY HELPS) below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
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Obtain the recommended certifications.
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