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Date Posted: 03/22/24
Applications Due: 04/06/24
Vacancy ID: 154462
Agency Mental Health, Office of
Title Office Assistant 2, Central Office;
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 09
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $40193 to $49405 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Albany
Street Address NYS Office of Mental Health
44 Holland Avenue
City Albany
State NY
Zip Code 12229
Minimum Qualifications Non-Competitive Minimum Qualifications Under the NY HELPS Program:
To be eligible for appointment, candidates must have one year of clerical experience.
Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title withing two salary grades of this position.
Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill an Office Assistant 2, Grade 9, position assigned to the Office of the Executive Deputy Commissioner, Central Office Operations Support Services (COOSS). The incumbent will be responsible for providing administrative support to COOSS which is responsible for planning, coordinating, and administering such office services functions as space planning, security, health and safety, procurement, mail room, and parking services for OMH Central Office. Specific duties to be performed may include, but are not limited to the following:
Review ID & permit applications for completion and enters the information in compliance with the NYS ID application process.
Monitor the COOSS mailbox; provide timely responses or forward to an appropriate staff member if needed.
Interact in person, by phone, mail, and email with a variety of individuals concerning COOSS activities and projects.
Receive, record, and handle or refer incoming correspondence and telephone calls.
Submit work request and ITSM tickets on behalf of employees to address building issues and concerns.
Develop and maintain an office filing system and computer files.
Receive, process, and maintain documentation related to surplus equipment & furniture inventory. Provide routine reports to OMHs Statewide Surplus Coordinator.
Handle the filing and retention of purchasing documentation and Health & Safety correspondence.
Schedule office or cubicle moves and assist with technology issues as needed.
Register building visitors into the Passage Point system.
Coordinate arrangements for meetings, courses, and other gatherings by arranging for rooms to be set up and ensuring that appropriate materials and equipment are available.
Work with OMH and COOSS staff on special projects as needed.
Additional Comments The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
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Some positions may require additional credentials or a background check to verify your identity.
Name Nicole Landry
Telephone
Fax (518) 486-3897
Email Address OMHHRM@OMH.NY.GOV
Street NYS Office of Mental Health
44 Holland Avenue
City Albany
State NY
Zip Code 12229
Notes on Applying To be considered, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #154462 in the subject line of your email when applying.
You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.
Full Time
Public Administration
$43k-56k (estimate)
03/27/2024
05/26/2024
omh.ny.gov
OCEANSIDE, NY
1,000 - 3,000
1896
JOHN VIGILANTE
$50M - $200M
Public Administration