Administrative Assistant

We’ve got the job you’ve ben looking for! Want to make a difference in the lives of individuals with disabilities? Join our team!

TransCen, Inc. is a 501(c)(3) organization that is dedicated to improving education and employment success of youth and young adults with disabilities. We are a small, but impactful organization consisting of go-getters and innovators who are determined to make a positive change! We are looking for a mission-driven Administrative Assistant oversee the daily operations of our Milwaukee office.

Responsibilities and Accountabilities:

• Excellent knowledge of Windows, MS Office, Adobe PDF and Google Suite

• Full comprehension of office management systems and procedures

• Format and prepare information for internal and external communication – memos, emails, presentations, reports and briefs

• Develop and carry out an efficient record, documentation and filing system

• Manage contract requirements and proposals

• Basic accounting/billing preparation in collaboration with Accounting Manager

• Communicate with team members and funding sources

• Monitor authorizations for services

• Upload and monitor information in client database

• Monitor entries for clients in database

• Generate reports for various meetings

• Document and optimize operational procedures

• Inventory/order supplies and equipment

• IT support interfacing with IT contractor (troubleshooting basic office equipment (printer, copiers, scanners, phone systems)

• Greet and support visitors

• Answer phones, respond to emails, process mail

• All other duties as assigned

Experience/Educational Requirements:

• Minimum of 5 years of office and/or administrative experience

• High school diploma or equivalent education required

• Working knowledge of Windows, MS Office, Adobe PDF and Google Suite

• Working knowledge of client management software

Additional Qualifications:

• Ability to time manage, multitask and prioritize workload

• Exceptional organizational skills

• High-level verbal and written communications skills

• Discretion and confidentiality

• Ability to synthesize information and communicate in a succinct manner to multiple people, including family members and individuals with disabilities

• Demonstrated ability to think critically, creatively problem solve, and use data analysis for sound decision making

• Disciplined self-starter who can set and achieve goals

• Ability to work independently and as an effective member of a team

MAJOR bonus points if you have…

• Experience working with disability organization

• A passion for improving employment outcomes for people with disabilities

Perks in Working for Us!

• Medical, dental and vision benefits

• Retirement contribution

• Group life insurance

• Generous vacation and sick leave

Application Process and Other Details

Limitations and Disclaimer: The above job description describes the general nature and level of work to be performed; it is not meant to be an exhaustive list of all responsibilities, duties, and skills required for the position.

Timeline: Position will remain open until filled. Applications will be reviewed, and candidates considered on a rolling basis. A mutually agreed upon start date will be determined at the time of hire.

Job Type: Full-time

Pay: $20.02 - $24.11 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Milwaukee, WI 53226: Relocate before starting work (Required)

Work Location: In person