28 Executive Assistant Jobs in Herndon, VA
Tidal Jets Inc. is Hiring an Executive Assistant Near Herndon, VA
Company Overview:
Tidal Jets Inc. is a leading private jet brokerage firm that specializes in providing luxury travel solutions to high-profile clients. As a rapidly growing company, Tidal Jets has experienced significant expansion over the past two months and is poised for further success in the private aviation industry. With a commitment to excellence and personalized service, Tidal Jets sets the standard for luxury air travel. We are currently seeking an exceptional Executive Assistant to support the CEO in managing the company's operations and driving its continued growth.
Position Overview:
As the Executive Assistant to the CEO, you will play a vital role in ensuring the smooth functioning of Tidal Jets and supporting the CEO in all administrative and operational matters. You will provide high-level administrative support, manage schedules, coordinate meetings and events, and handle confidential information with the utmost discretion. This position requires a proactive and detail-oriented individual who can thrive in a fast-paced and dynamic environment.
Key Responsibilities:
- Calendar and Schedule Management: Efficiently manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Prioritize and handle conflicting commitments to ensure optimal time management.
- Communication and Correspondence: Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and vendors. Manage incoming calls, emails, and correspondence, ensuring timely and professional responses.
- Event Planning and Coordination: Assist in planning and coordinating various company events, including the large launch event in July. Collaborate with cross-functional teams to ensure seamless execution, including venue selection, logistics, invitations, and on-site support.
- Document Preparation and Review: Prepare and review important documents, presentations, reports, and proposals. Ensure accuracy, clarity, and adherence to company standards. Handle sensitive and confidential information with discretion.
- Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, ground transportation, and visas. Maintain detailed itineraries and provide necessary travel documents.
- Office Management: Oversee the daily operations of the CEO's office, including maintaining supplies, managing records, and coordinating with IT and facilities for equipment and infrastructure needs.
- Special Projects: Undertake special projects as assigned by the CEO, such as conducting research, preparing business analysis reports, and assisting with strategic initiatives.
- Minimum of 3 years of experience as an executive assistant or in a similar role, supporting C-level executives.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Strong interpersonal and communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Detail-oriented and proactive, with a demonstrated ability to anticipate needs and take initiative.
- Flexibility and adaptability to changing priorities and deadlines.
- Knowledge of the private aviation or luxury travel sector is a plus.
- Must live within driving/public transportation range for occasional in-person meetings or events.
Note: This job description is a general guideline and does not encompass all responsibilities and duties that may be assigned or required for the position. The job description may be subject to change based on the evolving needs of Tidal Jets Inc.
Job Summary
Full Time
$83k-106k (estimate)
05/20/2024
07/19/2024
The job skills required for Executive Assistant include Administrative Support, Scheduling, Presentation, Microsoft Office, PowerPoint, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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