Description

The Executive Assistant/Bookkeeper will assist with the day-to-day business/personal activities of the Chairman. This role will be responsible for screening calls, taking messages, calendar management and supporting with various accounting maintenance tasks. The ability to work in a fast-paced environment, sometimes under pressure, proactively, resourcefully, and efficiently, with professionalism and the utmost confidentiality is required. 

EXECUITVE ASSISTANCE:

• Sort and deliver mail, magazines, packages, etc.
• Coordinating domestic and international travel arrangements, hotel reservations, air and ground transportation, and other personal travel arrangements as needed 
• Answer telephones, communicate with vendors, and take messages
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing, organizing, and shredding
• Other administrative duties as needed

BOOKKEEPING: 

• Responsible for recording and paying bills, and credit cards 
• Record and deposit check payments and other receipts
• Record investment transactions and insurance activity 
• Payroll and related tax payments, reports, and employee benefits
• Prepare Financial and Accounting Reports

Job Benefits

• Medical coverage.
• Employer 401(k) safe harbor contribution.
• Paid time off and sick time
• Onsite cafeteria.
• Onsite fitness center.

Requirements

• Minimum of three years of experience in an administrative support role
• Minimum of three years of experience with basic bookkeeping including payroll
• Bachelor’s degree – preferred
• Prior experience in finance, accounting, and/or travel service – preferred 
• Previous experience supporting top level senior executives
• Outstanding verbal and written communication skills
• Excellent time management skills
• Strong computer skills with excellent working knowledge of Microsoft Office
• Ability to work well under tight deadlines and respond to rapidly changing demand
• Dependable and detail oriented 
• Must possess excellent organizational skills with the ability to prioritize tasks and anticipate needs

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, gender, gender identity or protected veteran status. We especially encourage applications from individuals who can bring diverse cultural and ethnic perspectives and experiences to the campus.