** SPECIAL NOTE ** : If you would like to really stand out, then, after you apply, provide answers to 2 questions via video that we will send you (1-way video interview). This will impress our executive and make a great first impression!

Your Role
Join Encore Luxury Coaches as an Executive/Personal Assistant and play a critical role in supporting the operational efficiency of our C-suite leadership. In this pivotal role, you will be the primary support for a top executive, ensuring that both their professional and personal tasks are managed with precision and care. Your proactive approach, attention to detail, and passion for excellence will significantly contribute to our efforts to expand our reach as the number one and largest luxury coach touring company in the United States. As we continue to expand and innovate, your role will be crucial in supporting the executive decisions that drive the creation of our next generation of luxury touring coaches.

Responsibilities

• Coordinate and manage the executive’s complete calendar, including professional and personal engagements.
• Arrange all aspects of travel, including flights, accommodations, and dining, ensuring preferences and efficiencies are prioritized.
• Handle sensitive tasks such as managing personal and family schedules, including children’s school calendars and extracurricular activities.
• Oversee financial obligations, including bill payments and payroll facilitation for household staff.
• Maintain and organize the executive’s personal vehicles, scheduling regular detailing and maintenance.
• Plan and ensure readiness for special occasions such as family birthdays, business meetings, and other significant events.
• Manage household operations, including stocking the fridge and planning meals (cooking not required), and overseeing aspects of the executive’s residential construction projects as needed.

Minimum Requirements

• Minimum of 5 years of recent experience as an Executive/Personal Assistant, ideally in a similar role involving both professional and personal responsibilities.
• Demonstrated capability in high-level travel planning and execution.

Preferred Requirements

• Strong organizational skills with meticulous attention to detail.
• Excellent communication and interpersonal skills, with a proven track record of handling confidential information.
• Flexibility to meet the demands of the job, including availability outside of standard working hours and for travel.
• Advanced proficiency with digital tools for calendar and task management.
• Experience or familiarity with residential construction or property management would be a big plus.

NOTE: This job description is not intended to be all-inclusive. The employee will be expected to perform other duties as may be assigned to meet the ongoing needs of Encore Conversion Group and Encore Luxury Coaches.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Night shift
• On call
• Overnight shift
• Overtime
• Weekends as needed

Work Location: In person