Are you a superstar administrative assistant looking for a fun and engaging work environment? Are you an Microsoft excel rockstar? Does keeping a google drive organized excite you? Are you able to keep a team of 5 leaders up to date on upcoming deadlines? If so, SummerCollab needs YOU! We are a small and rather young non-profit that has grown rapidly. Your role will be to help us continue growing while cleaning up some behind the scenes systems to help us all operate more effectively.But seriously...here's the formal description of your role.

OUR STORY

SummerCollab co-creates youth programs that energize kids to love learning, play wildly and believe in the power of their unique talents. We envision a world filled with imaginative, confident young people who believe in their unique talents, intelligence and unlimited possibility. Our signature programs, Tyler’s Camp, Literacy Corps and the Community Mentor Network, provide new experiences and rich activities designed to narrow learning gaps in low income communities. We focus on cultivating self-worth, self-discovery, and meaningful human connection. Through these programs, kids learn to be vulnerable, persistent and curious while exploring new experiences. A side effect of this work is improved confidence, academic engagement and performance.

YOUR ROLE

Reporting to the Director of Operations, the Executive Assistant provides support in a working relationship with the leadership team of SummerCollab. The Executive Assistant serves as a liaison to the board of directors and senior leadership teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

KEY RESPONSIBILITIES

• Completes a wide range of administrative tasks for the leadership team; including managing an active calendar of appointments and meetings, expense reports, composing and preparing correspondence that may be confidential, planning team travel arrangements and itineraries.
• Plans, coordinates and ensures the CEO’s schedule is followed and respected
• Researches, prioritizes, and follows-up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action - referral or response, and tracks when tasks are delegated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. 
• Serves as the CEO’s administrative liaison to SummerCollab’s board of directors and adheres to compliance with applicable bylaws.
• Maintains office supply inventory by checking current stock and ordering based on anticipated upcoming needs.

OUR IDEAL CANDIDATE

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities
• Proven ability to handle confidential information with discretion
• Strong computer skills including Microsoft Office and Google Suite.

EQUAL OPPORTUNITY STATEMENT

SummerCollab is an equal opportunity employer that strives to be a diverse, inclusive, and equitable workplace. We are committed to a nondiscriminatory approach and to providing an inclusive and welcoming environment for all members of our staff, partners, community, volunteers, contractors, and vendors. We respect and value diverse life experiences and cultures and ensure that all voices are valued and heard. 

SummerCollab does not and shall not discriminate on the basis of race, color, religion, creed, gender, gender expression/identity, age, national origin, ancestry, mental or physical ability, marital status, sex, sexual orientation, veteran status, or military status, in any of its activities or operations.

SALARY AND BENEFITS

This is a full time, year-round position. Salary is commensurate with experience, skills, education and training. Full time employees receive paid holidays, vacation, sick and personal days. The SummerCollab team works in a hybrid environment with work days spread between our office in Wilmington, Delaware, program sites throughout Delaware and work from home opportunities. Any employment offers are contingent upon satisfactory completion of required background checks.