Role: Accounts Payable

Duration: Direct Hire (Facilitated through a staffing Agency)

Compensation: Around $26/hour

Location: Phoenix, Arizona (I10/40th St)

Schedule: M-F; 100% in Office

Fun Fact: the current team has amazing tenure, averaging about 10 years of service.

We have an exciting opportunity for an Accounts Payable Coordinator to join our accounting team. This position is responsible for coordinating various Accounts Payable processes including but not limited to check requests, stop payments, queue monitoring, invoice research, check processing and transaction postings to accounting system check register. Assists in monitoring vendor and utility company information.

Essential Functions / Responsibilities:

• Review vendor invoices for accuracy, proper coding and authorization.
• Partners with the Department Manager to maintain an effective process for invoices and checks.
• Data entry of vendor invoices
• Researching and resolving account discrepancies and credits.
• Regularly generate financial statements and reports detailing accounts payable status.
• Post transactions to journals, ledgers, and other records.
• Reconcile accounts payable transactions and vendor statements.
• Prepare analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• 3-way match inventory invoices.
• Resolve invoice/purchasing discrepancies.
• Request and maintain W-9s from vendors.
• Coordinate and communicate with multiple locations and key departments.
• Maintain appropriate controls in order to cross check all information prior to releasing reports and check disbursement.
• Maintain, log and track an active “problem” file for aged and/or disputed invoices.
• Batch all disbursements in accordance with company policies and procedures.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Skills/Abilities:

• Excellent communication skills and willingness to work as part of a team; ability to communicate effectively and be an active listener.
• Strong attention to detail, project/time management, and organizational skills.
• Ability to work on a variety of tasks simultaneously, prioritize while remaining flexible in a fast-paced environment.
• Proficient in Microsoft Office Suite or related software.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• A team player with high level of dedication.

Education and Experience:

• Bachelor’s degree in Accounting or similar field required.
• Must have 3-5 years of work experience as an Account Payable Admin or an accountant related position.

Physical Requirements / Expectations:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday
• Overtime

Ability to Relocate:

• Phoenix, AZ: Relocate before starting work (Required)

Work Location: In person