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Job Title: Site Administrative Assistant
Location: Texas City, Texas
Type of Role: Contract
POSITION OVERVIEW:
Our team is currently looking for a Site Administrative Assistant for a client in the Oil and Gas industry.
The Site Administrative Assistant will be diligent and thoughtful in supporting colleagues across multiple activities on site:
RESPONSIBILITIES AND ESSENTIAL DUTIES:
• Act with personal accountability driving projects and tasks through to completion including assisting with PowerPoint presentations, site communications, maintenance of internal websites and SharePoint sites.
• Proactively provide organizational and administrative assistance to the Construction Director and Deputy Construction Director while acting as the site point of contact and providing support for site employees and contractors.
• Working cross functionally with the Senior Administrative Assistant to support projects, activities, and tasks as required.
• Support team projects and activities for the construction site, update and maintain construction organization charts and site email distribution lists.
• Document management: maintain and organize department and leadership files in SharePoint.
• Assist with conference room booking requests on site.
• Calendar and meeting management: Prioritize and schedule meetings, coordinate meeting agendas, minutes and action items often partnering with team members to follow through on action items.
• Travel management: expense reporting, travel arrangements including visa and passport application processing for the construction leadership.
• Event planning in tandem with the Senior Administrative Assistant.
• Visitor registration, mandatory reporting, and general office management.
MINIMUM REQUIREMENTS:
• High School Diploma required with 5-7 years of experience in supporting senior level roles.
• Proactive, flexible with unexpected and sometimes complicated changes. Ability to balance priorities and work independently to meet deadlines. Experience working with confidential and sensitive material with integrity and highest ethical standards.
• Ability to manage construction leadership calendars and prioritize activities, ideally with prior experience in communicating with other senior leadership and their support staff.
• Intuitive and resourceful, anticipate needs and develop solutions.
• Strong communication skills to act as an ambassador on behalf of the construction site and the organization.
• Having knowledge of construction and familiarity with construction sites are assets.
• Proficiency in Microsoft tools (Outlook, Word, Excel, PowerPoint, Teams, Visio) to build correspondences, presentations, agendas, reports, and update SharePoint sites.
• A strong focus on safety and dedication to the principles of the company's Basic Safety Program.
Contractor
$57k-71k (estimate)
05/24/2024
06/06/2024
theglobaledgeconsultant...
<25
The job skills required for Site Administrative Assistant include PowerPoint, Presentation, Communication Skills, Leadership, etc. Having related job skills and expertise will give you an advantage when applying to be a Site Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Site Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Site Administrative Assistant positions, which can be used as a reference in future career path planning. As a Site Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Site Administrative Assistant. You can explore the career advancement for a Site Administrative Assistant below and select your interested title to get hiring information.