Job #527169; 3/7/2024 - Revised

ADMINISTRATIVE SUPPORT ASSISTANT
Administrative Support Assistant IICollege of Engineering, Computer Science and Technology

Salary Range: $3505 - $5159/Monthly (Budgeted Hiring Salary Range $3505 - $3919)

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions: Under the general supervision of the Computer Science Department Chair, the Administrative Support Assistant will provide general office, clerical, and secretarial support for students, faculty, and staff. The incumbent will: maintain files and records; assist undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; schedule and arrange appointments; process documents and records; gather data; obtain and keep track of office hours; request book orders, schedule office space, request keys, and prepare standard reports. The incumbent will hold primary responsibility for assisting management of the MSCS program, Integrated BS/MS program, faculty grant programs, and courses/programs for non-CS students; answering student questions and preparing associated paperwork; assisting with progress checks; and maintaining permit lists for restricted courses. In addition, the incumbent will assist the Department Coordinator in the performance of general departmental administrative duties when the Department Coordinator may be involved in peak-load projects and needs assistance.

Required Qualifications & Experience: Equivalent to two years of general office experience, which included providing work direction or acting as a lead. Incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of: office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. Incumbent must be self-motivated and able to work independently. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

Desired Qualifications: Ability to work in an organized and fast-paced work environment.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date: Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
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