THE ART INSTITUTE OF CHICAGO

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities, centering the vision of artists and makers. We recognize that all art is made in a particular context, demanding continual, dynamic reconsideration in the present. We are a place of gathering; we foster the exchange of ideas and inspire an expansive, inclusive understanding of human creativity.

BASIC FUNCTION: Under the oversight of the Director, Financial Accounting and Reporting, performs the accounting and reconciliation work for various Institute revenue streams including that of the Museum Shop retail operation, the museum admissions area, and the Gene Siskel Film Center.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Supports the Museum Shop retail operations by reviewing and reconciling all sales and inventory activity. Responsible for reconciliations of Museum Shop cash deposits and credit card receipts related to onsite and online sales. Researches and resolves issues as required.
• Assists in preparation of the check run of the Museum Shop and works closely with the Accounts Payable team in ensuring appropriate supporting documentation and approvals are gathered.
• Completes daily reconciliations of credit card receipts for Museum admissions onsite and offsite ticketing and membership transactions including resolution of all differences in a timely manner.
• Performs daily upload of admissions retail transactions to the PeopleSoft accounting system. Reviews balances and promptly investigates and resolves issues.
• Reconciles the Gene Siskel Film Center’s credit card activity in the POS system to the credit card processor activity.
• Prepares monthly journal entries and completes balance sheet account reconciliations.
• Assists with inventory count planning and execution.
• Prepares work papers for Museum shop operations for use in unrelated business income tax return.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Accounting or other degree with equivalent accounting experience required
• Minimum 2-4 years accounting experience required
• Proficiency in Microsoft Excel required
• Familiarity with retail POS systems such as ChainDrive a plus
• High attention to detail, works accurately and quickly and has good organization skills
• Ability to work cooperatively and collaboratively with all levels of employees and management

Salary Grade 7

Benefits

We offer a competitive, comprehensive benefits package:

• Generous paid time off
• Paid holidays (up to 14 days)
• Medical, dental, and vision insurance
• Generous parental, caregiver, and medical leave benefits
• Competitive retirement plan (up to 9% matching contribution)
• Tuition remission and Tuition Exchange Program
• Great employee discounts
• Complimentary general admission to participating cultural institutions
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Closing Statement

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.