A law firm in New York City is looking to add a new Legal Team Assistant to their growing staff. In this role, the Legal Team Assistant will be responsible for providing a range of secretarial and administrative support to professional staff / practice groups.

Responsibilities:

The Legal Team Assistant will:

• Identify and maintain accurate & complete records by following the firm's guidelines & policies
• Prepare & edit documents/spreadsheets; prepare revisions & blackline documents
• Proofread documents & check for appropriate formatting, spelling & grammar
• Conduct research utilizing internal and/or external databases and tools, as needed
• Organize & maintain complex electronic files, including the use of multiple electronic tools/databases, for the practice & individual Attorneys
• Validate & process vendor invoices for payment; follow-up with Accounts payable to confirm payment
• Assist the Attorneys & Billing Department with preparation of client bills
• Manage, maintain & update Attorney calendars & contacts
• Review, route & prioritize incoming & outgoing correspondence (hard copy & electronic)
• Receive & screen phone calls & take messages; receive & direct clients & visitors
• Coordinate travel arrangements, prepare itineraries & travel expense reports.
• Perform other duties, as needed

Qualifications:

• 3 years of previous Secretarial and/or relevant Legal experience
• High School Diploma / GED
• Familiarity with Legal documents and terminology
• Computer savvy
• Microsoft Office Suite proficient
• Solid problem solving and time management skills
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized

Desired Skills:

• Associate's and/or Bachelor's Degree