Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8 am-5 pm
Type: Direct-Hire

Overview:
A top-ranked research university is currently searching for a Administrative Assistant to the Director of Clinical Trials, Development and Operations, provide significant and confidential administrative support for the Senior Vice Chancellor Health Science Clinical Trials Organization department.

Responsibilities

• Manage daily calendar; handle incoming inquires; compose memos and correspondence; arrange meetings and manage travel itineraries and reimbursements.
• Manage daily calendar and resolve schedule conflicts; draft correspondence and presentations; responding to many direct inquiries.
• General office duties: processing office supply orders; organization of highly confidential electronic and paper files; assist with special projects such as compiling distribution lists and preparing mass mailings.

Requirements: 

• Bachelor degree
• At least a year of office support or general office duties experience
• Must be able to make sound decisions and work independently.
• Must be able to work under pressure and meet deadlines.
• Excellent time management, oral/written communication, and interpersonal skills.
• Requires ability to effectively interact with faculty members and staff.
• High level of professionalism, accuracy, and attention to detail. Ability to properly handle highly confidential material.
• Must be detailed oriented and able to organize, prioritize and meet deadlines.
• Excellent organizational skills.
• Proficiency with PowerPoint, Excel, Word, other Microsoft Office software, and university systems.
• Flexibility, ability to prioritize and responsiveness are essential.