JOB DESCRIPTION

Job Title: Administrative/HR Assistant

Exempt (Y/N): No

Reports To: Chief Operating Officer

Date Revised: March 28, 2023

Summary:

This position reports to the Chief Operating Officer (COO). Responsible for providing administrative support to the COO and Human Resources. Familiar with nearly all company programs. Performs a variety of routine and moderately complex clerical duties.

Performs Human Resource (HR) functions such as supporting file maintenance including electronic, internal/external email correspondence, employment verifications, new-hire preparation, attendance tracking, and upkeep of human resource databases.

Major Duties and Responsibilities:

• Clerical office management for COO.
• Provides back up for the first-floor reception desk.
• Executes calendar management for COO.
• Maintains the office supply room and replenishes supplies as needed.
• Protects employee confidentiality.
• Files and maintains employee information records, personnel files, including electronic.
• Routes incoming calls. Follows up with employee inquiries.
• Performs employment and income verifications for current and previous employees.
• Ensures physical capability forms and agility tests are complete prior to employees’ return to work.
• Assists with replies to internal inquiries by email and ensures confidentiality.
• Prepares printouts and roster for HR/Payroll Orientations.
• Creates new hire files.
• Provides back-up support for the HR or Payroll department.
• Participates in HR and Payroll department audits.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent
• Proficient in Microsoft Office Suite and Adobe
• Experience in a professional role requiring the upmost discretion
• Experience using Microsoft Teams preferred
• Effective oral and written communication skills
• Good interpersonal skills
• Excellent time-management
• Ability to adapt to change quickly
• Basic mathematical skills

Physical Requirements:

• Occasionally: Walking inside, walking outside, carrying no greater than 25 pounds, kneeling, stooping, bending, leaning
• Frequently: Sitting, hearing/listening, speaking clearly and typing