Our small company seeks an organized, detail-oriented bookkeeper/office manager to join our team. We are a fast-paced organization that values teamwork and collaboration. We are looking for someone who is passionate about bookkeeping, office organization, and is committed to providing accurate and timely financial information. In addition to technical skills, we are looking for someone friendly, approachable, and able to build strong working relationships with customers and team members.

Company Core Values

• Quality
• Caring
• Honesty
• Relationship

Required Skills

• Great organizational skills
• Great people skills
• Great Communication skills
• QB and bookkeeping
• Familiarity with Human Resources is helpful

Office Manager Job Description

Mission

To maintain the books, manage the office to maximize efficiency, and project professionalism while maintaining a fun environment that encourages team cohesiveness.

Outcomes

• Clear and up-to-date Accounting
• Flow of financial information for problem solving and decision making
• Payroll
• Pay all suppliers and subcontractors in an efficient and timely manner
• Well managed HR services.

Competencies

• Bookkeeping and managerial accounting
• Office organization
• Knowledge of state and federal laws pertaining to record keeping and employment issues
• Customer service
• Problem solving

This is a key management position in a design/build firm specializing in residential projects focused on sustainability. This position reports directly to a single member of the management team and supports all administrative functions of the company.

Personality Required

Enthusiastic, upbeat and positive! Able to stay on top of multiple tasks, intellectually sharp, friendly, service oriented, pro-active, detail focused.

Skills Required

• Five years of bookekkeeping experience,
• Working knowledge of Quickbooks
• Highly organized, motivated, able to work independently and as a team member.
• Maintains professional demeanor; demonstrates integrity.
• PC Savvy – willing and eager to learn new skills with technology, proficient with MS Office.
• Excellent phone manner – professional yet friendly and warm.
• Strong understanding of accounting procedures; in-depth knowledge of QuickBooks Pro, Work In Progress accounting, and job costing.

Office Management - ensures office is organized and runs smoothly; develops and implements office systems and procedures; maintains and manages computer network with consulting backup. Ensures appropriate backup and storage of computer files in collaboration with outside tech support; responsible for operation and maintenance office equipment and inventory of office supplies, organizes documents and other reports; monitors, updates and renews all insurance policies applicable to business operation; ensures all contact lists for staff, vendors, suppliers and sub-trades are maintained and updated; picks up, reads and routes incoming mail; assists President and other Officers as required.

Bookkeeping - A/P; A/R, Processes client billing and works to ensure receivables are kept to a minimum; monitors overhead costs to reduce waste; creates monthly quarterly and annual reports. Process payroll and connected allocations. Assists the president with budgets and maintains tracking.

HR – Runs payroll in Quickbooks, including quarterly tax filings, maintains employee files; tracks employee benefits including vacation time, sick and personal leave; maintains working knowledge of relevant HR laws.

Job Types: Full-time, Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Application Question(s):

• Are you familiar with Work In Progress (WIP) accounting?
• Are you willing to undergo a background check?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Bookkeeping: 1 year (Preferred)

Work Location: In person