ASSISTANT OFFICEOPERATIONS MANAGER

Job Description:

Madison Construction, L.P. is a general constructioncontractor located in Bryan, TX with projects throughout the state of Texas.

We are currently seeking to hire an Assistant OfficeOperations Manager. In this role, the Assistant Office Manager will assist in officeoperations, business development, marketing, estimating and project management.This is a full-time position in an officeenvironment with occasional requirements for off-site duties.

Rate of Pay:

• Dependentupon qualifications

Responsibilities:

• Manageclients in the creative development of all marketing deliverables
• Publicrelations strategy that includes entertaining clients, tracking key events andresponses, and managing community outreach
• Developand maintain customer relationship management (CRM) software
• Obtainand organize jobsite photos used for updating company website
• Workwith third party web hosting company to generate content and maintain layout ofMadison Construction’s website and social media channels
• Oversee and maintain organization wide marketingmaterials, including but not limited to company apparel and business cards.
• Managemarketing and specification databases, image libraries, customer contact lists,e-newsletters and market calendars
• Manage professionalorganization memberships and interactions

• Preparationof American Institute of Architects (AIA) Qualification Statements toprospective Owners/Architects
• Determineinsurance requirements for projects and seek bids for Builders Risk andOwners/Contractors Protective (OCP) Liability Insurance
• Interactwith bonding company for obtaining bid bonds, and performance and payment bondsas required for bid projects
• Receiveand deliver bid proposals to estimators
• Prepareproposals for projects, including bid proposal envelope
• Organizehistorical cost data for all completed projects
• Completionof credit applications, including maintaining up-to-date referenceinformation.Notify contact at AmericanMomentum Bank when credit applications are submitted

ClericalResponsibilities:

• Performother clerical duties including document control (filing, emailing andphotocopying)
• Maintaina functioning office environment
• Contactcorporate Informational Technology (IT) department for employee relatedcomputer issues
• Contactthird party office equipment maintenance company for office equipment issues
• Assistin managing estimating software (SmartBid) database
• Draftingsubcontracts and purchase orders, including change orders to each
• Preparationof project closeout documents
• Performdocument control, including filing, developing project folders for new projectsand archiving completed projects
• Verifypayroll and payables
• Maintaincurrent Insurance Certificates for subcontractors
• Greetand welcome guests as soon as they arrive at the office
• Directvisitors to the appropriate person and office
• Answer,screen and forward incoming phone calls
• Ensurereception area is kept clean, organized and presentable
• Receive,sort and distribute daily mail/deliveries
• Orderfront office supplies and keep inventory of stock

Requirements:

Degree in marketing, business orrelated field from college or business school preferred

Strong organizational skills withimpeccable attention to detail

Strong verbal and writtencommunication skills

Professional attitude andappearance

Customer service attributes

Multitasking and time-managementskills, with the ability to prioritize tasks

Equally comfortable workingindependently and collaboratively and has the ability to meet deadlines

Proficient in Outlook, MicrosoftExcel, Microsoft Word an Adobe Acrobat

Other:

Work Hours:Estimate average of 40-45 hour per work week(Monday-Friday, 8:00AM-5:00PM)

Benefits:Insurance, 401K, sick leave, paid vacation,paid holiday

Equal employment opportunity company