Requisition No: 828497 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64028288 (PENDING RECLASSIFICATION)

 Pay Plan: Career Service

Position Number: 64028288 

Salary: $32,760.00 - $45,000.00 (Depending on experience) 

Posting Closing Date: 05/15/2024 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY
This is a Administrative Assistant III pending reclassification to Administrative Assistant II 

Your Specific Responsibilities:

• This is an independent, highly responsible, and complex administrative position serving as administrative support to the CMS Finiancial Administrator and Administrative Operations Units. This position makes decisions with minimum supervision/instructions and anticipates the administrative needs of the office. This position works under the supervision of the CMS Financial Administrator.
• Assists in the daily administrative activities of the office, including but not limited to, answering telephones, mail distribution and supply requisition and distribution. Provides clerical and administrative support to the Administrator and Unit Managers. Acts as liaison with other bureaus pertaining to various administrative processes, policies, and procedures. Maintains Administrators calendar.
• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements and tracks travel expenditures for the office. 
• Represents the Administrator in contacts with public officials, other government agencies and carries out assignments given by the Administrator.
• Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, materials, and meeting justifications. Coordinates and makes arrangements pertaining to conference calls. Responsible for negotiating contracts of offsite meeting rooms.
• Processes routine correspondence and drafts responses. 
• Assists the Administrator in the preparation of LBR issue development and other budget related legislative reports.
• Performs special assignments and other duties as assigned by the Administrator.

Required Knowledge, Skills, and Abilities:

• Must have excellent written, verbal, mathematical, communication and customer service skills.
• Must be able to perform accurate, thorough work, follow instructions and conduct thorough follow-up to ensure tasks are documented as completed.
• Must have basic word processing and spreadsheet skills, including the ability to create spreadsheets, reports, and to organize and prioritize work assignments
• Must have the ability to work independently and to effectively handle multiple tasks.
• Must have the ability to establish and maintain effective working relationships with others.
• Must have the ability to understand and apply federal and/or state rules, regulations, policies and procedures.

Qualifications:

• Minimum – High School Diploma or GED
• Microsoft Word and Excel experience
• Microsoft Outlook experience
• Administrative Experience (1 - 3 years preferred)
• Microsoft Teams experience

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.