Introduction

Are you a meticulous multitasker with a knack for handling sensitive information? We're looking for a skilled Administrative Assistant.

You'll independently tackle complex office administration and secretarial tasks, ensuring seamless operations and confidentiality.

The , Connecticut Technical Education and Career System () invites you to check out this exciting opportunity to join our team as an (Confidential)! What we can you :

• The opportunity to work for a Forbes top company : ' Forbes ' - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
• NEW : A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews,Ph.D., along with
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.

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• Extensive pension plan and supplemental retirement offerings.
• Generous paid time off, including 13 paid holidays per calendar year.
• Professional growth and development opportunities.
• A healthy work / life balance to all employees.

In this role you will be an integral part of supporting our Affirmative Action office. The position will provide support in complying with State statute and federal law as it relates to affirmative action and equal employment opportunities within CTECS. Position Details :

• Hartford, CT
• Full-Time
• First shift, 8 : 00am 4 : 30pm.
• Monday through Friday.
• Telework usually offered at the maximum level permitted by state and agency policy.

If you thrive in a dynamic environment where confidentiality and efficiency are paramount, we invite you to apply for this vital role.

Join us in making a meaningful impact at CTECS.

Selection Plan

• Please visit our '' page or view our .
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications.

Please check your SPAM and / or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

Note : At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.

These documents may include : a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc.

at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

• Should you have questions pertaining to this recruitment, please contact Liz Pinette at .
• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying.

Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.

It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.

Requests should be made to .

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.

e., Executive, Legislative, Judicial) to the other.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

EXAMPLES OF DUTIES

Performs the most complex office administrative duties as described in the following areas :

TYPING Using a computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc.

from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.

• FILING Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews references materials and manuals.
• CORRESPONDENCE Composes complex letters and / or memoranda, etc. (e.g., explaining department practices and / or policies) for own or manager's signature.
• REPORT WRITING Researches and assembles information from a variety of sources and prepares statistical and / or narrative reports;

Analyzes information and may make recommendations.

INTERPERSONAL Acts for manager by interpreting established policies and procedures, etc.; Troubleshoots by relieving manager of as much administrative detail as possible;

Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).

• PROCESSING Screens letters, memos, reports and other materials to determine action required; May make recommendations to supervisor.
• PERSONAL SECRETARY Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.
• g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes using shorthand, speedwriting or machine transcription;

Prepares expense accounts; Makes travel arrangements.

• OFFICE MANAGEMENT Authorizes purchases and payments (within prescribed limits of authority); Develops input and prepares documentation for office and / or department budget;
• Coordinates budget control and monitoring; Develops office and / or department procedural manuals; Assists in interviewing and hiring office support staff;

Trains office support staff; May supervise office support staff.

Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of office administration and management; department and / or unit policies and procedures; proper grammar, punctuation and spelling;
• business communications;
• Knowledge of business math;
• Considerable interpersonal skills;
• Ability to operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software;

take notes (shorthand, speedwriting or other method acceptable to manager).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1 / 2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience using Microsoft Office suite.
• Experience prioritizing multiple time-sensitive tasks with competing due dates.
• Experience maintaining files and filing systems.
• Experience working with confidential and time sensitive information.
• Experience arranging and coordinating meetings.

Conclusion

AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity / affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.

As such, a job class is not meant to be all-inclusive of every task and / or responsibility.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service.

From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own.

Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold :

• Health & Dental Insurance
• Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.)
• Retirement Plan
• Group Life Insurance
• Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance
• State of CT Tuition Reimbursement Program
• Holidays
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