WHAT YOU WILL DO

This position is open only to Colorado state residents.
The Executive Assistant provides financial and budget support as well as general administrative support for the Chief Information Office, Chief Transformation Officer and the IT Unit in accordance with State and DOL policies and procedures. Duties include the following:

• Collaborates with IT and Department leadership to estimate budget allocation; determines best method to track and present monthly reporting on budget for all units in IT and leadership on behalf of the CIO
• Oversees all purchasing for the IT unit, processes purchase orders and invoices, coordinates with Department procurement staff; orders office supplies
• Monitors contracts for upcoming renewals as necessary; coordinates with contract managers and procurement staff to renew contracts
• Reconciles invoices with PO encumbrances, monthly PO status reports from financial staff with IT budget records and works with vendors to ensure prices
• Ensures that all relevant information and approvals have been obtained, and that information in purchasing documents is correct and in compliance with department policies and procedures as well as State Procurement and Fiscal Rules
• Evaluates IT Unit hard copy and electronic file directories and determines changes needed to make file organization more effective and efficient
• Researches, evaluates, communicates and/or organizes material with little guidance using independent decision making to evaluate best course of action in order to complete the task and follow through as appropriate
• Provides executive administrative support to the CIO and Chief Transformation Officer and serves as a resource for IT staff regarding administrative procedures within the Unit; schedules unit meetings, prepares agendas, takes notes, assists the unit with confidential matters, and facilitates in resolving potential issues
• Determines design, content and layout for various documents and presentations created for CIO and other IT Unit staff. Utilizes software, including Microsoft Office Word, Excel, Teams, Access, Outlook, and PowerPoint to organize and track administrative information as needed

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
This job posting may be used to fill multiple Administrative Assistant positions at the DOL.

• Three years of experience providing general clerical, administrative, or office support as the main function of your job.

• Experience in technical accounting, purchasing and procurement
• Strong knowledge with Microsoft Office (Excel)
• Effective analytical and problem-solving skills
• Customer service focus
• Strong communications skill

Substitutions:

• 30 semester hours (or equivalent) of university or college course work from an accredited institution may be substituted for one of the three years of administrative assistant/office clerical support experience.
• Qualified applicants must have at least two years of administrative assistant/office clerical support experience. If qualifying under the substitution, you will be required to provide a copy of your transcripts.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.
• This position offers the opportunity to work remotely.

HOW TO APPLY
Required Application Materials: A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.
Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact LaTosha Turner at LaTosha.Turner@coag.gov.
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
• Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

WHY WORK FOR US
We Embrace Flexibility
We aim to produce outstanding work product for all of our customers
We Are Committed to Diversity
At the Department of Law, we know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed and individuals are equally treated and empowered to do their best work; and promote growth and innovation through a diverse workforce that contributes to creative problem solving and delivers excellent work.
We Have Strong Core Values
Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.
We are Committed to Developing our Employees
We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.
We Offer Excellent Benefits
In addition to the comprehensive State of Colorado benefits package including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA, and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:

• Medical and dental health plans
• Employer-paid life insurance
• Paid vacation and sick leave earned each month
• 10 paid holidays per year
• Public Service Loan Forgiveness – A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan
• Free access to an on-site fitness center
• Strong, flexible retirement benefits (Download PDF reader) including 401K and 457 plans
• Distinctive career advancement opportunities throughout the State personnel system
• Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program

To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher at hr@coag.gov.