Position Description –Accounting Clerk

Salary range: $55,000 - $75,000

The Accounting Clerk reports to the Business Manager and performs detailed financial tasks in order to ensure effective, efficient, and accurate financial operations.

PRIMARY RESPONSIBILITIES:

• Process accounts payable (AP) transactions to ensure that financial records are maintained in an effective and accurate manner. Duties include:

Verify invoices, secure payment authorization, and enter data into the financial accounting system.

Maintain updated vendor files.

Print and record vendor payments.

Prepare vendor payments for mailing.

Maintain file copies of vendor payments and supporting documentation.

Bank and Post Office runs as needed.

• Process accounts receivable (AR) and revenue transactions to ensure that receipts are recorded in an effective and accurate manner. Duties include:

Print and record invoices as required.

Create invoices and/or Purchase Orders as needed.

Post customer payments by recording cash, checks, and credit card transactions.

Prepare regular bank deposits.

Post revenues by verifying and entering transactions from bank deposits.

Maintain file copies of receipts and supporting documentation.

• Serve as back-up for payroll process to ensure staff are paid in an accurate and timely manner.

Duties include:

Understanding how to calculate salaries and benefit amounts.

Demonstrate ability to verify payroll entries including salary amounts, deductions, etc.

Assist in the administration of employee benefits.

Assist in maintaining staff PTO records and reports.

• Process financial transactions for all SETRAC funds.
• Maintain financial security by following internal account controls.
• Assist the Business Manager with financial and administrative functions.
• Compile data and generate reports
• Assist in ensuring all records are available and accurate for state and federal auditing.
• Performs other duties as assigned.

QUALIFICATIONS:

· Knowledge of:

- Generally Accepted Accounting Principles (GAAP)

- Accounts payable, accounts receivable, and maintaining general ledgers

- Microsoft Office applications including Excel, Word, and Outlook

- QuickBooks or similar accounting software

· Ability to:

- Maintain a high level of accuracy in preparing and entering financial information

- Maintain confidentiality concerning financial and employee files

- Demonstrate a high level of “customer service” at all times toward internal and external “customers”

- Prioritize and manage multiple, diverse, and time-sensitive tasks simultaneously with acute attention to detail and minimal supervision

- Carry out responsibilities with a high level of professionalism

- Communicate effectively, both in writing or verbally

- Seek assistance when unsure

- Work overtime, overnight, and on weekends during emergencies and disasters

- Work under pressure for extended periods of time

TRAINING AND EXPERIENCE:

• 1-3 years accounting and administrative experience required. AR/AP and QuickBooks experience as well as general ledger experience preferred.
• Intermediate/advanced knowledge of Microsoft Office applications, primarily Excel, Word, and Outlook, required.
• Must possess a current, valid Texas driver’s license or be able to obtain one within 30 days of hire.

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 1 year (Required)

Ability to Relocate:

• Houston, TX 77008: Relocate before starting work (Required)

Work Location: In person