1 Production Administrative Assistant Job in Atlantic, FL
ShipyardStaffingLLC is Hiring a Production Administrative Assistant Near Atlantic, FL
- Research and Complete Material and Sub Requisitions:
- Collaborate with the procurement team to research and source necessary materials, equipment, and supplies required for ship repair projects.
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- Assist in preparing and processing material and sub-requisition orders, ensuring accuracy and timely submission.
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- Maintain communication with vendors and suppliers to track order status and resolve any potential issues.
- MS Office Proficiency:
- Utilize Microsoft Office suite, particularly Excel and Word, to create, edit, and format documents, spreadsheets, and reports.
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- Familiarity with MS Project is a plus, allowing you to contribute to project management tasks.
- Electronic and Hard Copy Filing:
- Establish and maintain an organized filing system, both electronically and in hard copy format, for important project documents, reports, and correspondences.
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- Ensure files are properly labeled, indexed, and easily accessible for team members.
- Manage Daily Administrative Reports:
- Compile and generate daily administrative reports, detailing project progress, material procurement updates, and other relevant data.
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- Assist in data entry and record-keeping to support accurate and up-to-date reporting.
- Support Production Team:
- Collaborate closely with the production team to provide administrative assistance, such as document preparation, data entry, and coordination of meetings.
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- Assist in the preparation of project presentations and documents for internal and client meetings.
- Communication and Coordination:
- Maintain effective communication channels with various departments, ensuring timely dissemination of information and resolving any administrative issues that arise.
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- Liaise with external stakeholders, including suppliers and vendors, to facilitate seamless project operations.
- General Administrative Duties:
- Handle general administrative tasks, including answering phones, managing emails, and providing support to the overall office operations.
- High school diploma or equivalent; Associate degree or relevant certification preferred.
- Proficiency in Microsoft Office applications, specifically Excel and Word. Experience with MS Project is a plus.
- Strong organizational skills with meticulous attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to manage time effectively and prioritize tasks in a dynamic environment.
- Previous experience in an administrative role, preferably in a ship repair or maritime industry context, is advantageous.
- Familiarity with basic project management principles is a plus.
- Ability to work collaboratively as part of a team while also being self-motivated and capable of working independently.
Job Summary
Temporary
$48k-61k (estimate)
09/01/2023
05/22/2024
The job skills required for Production Administrative Assistant include Microsoft Office, Data Entry, Organizational Skills, Coordination, Communication Skills, Project Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Production Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Production Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Production Administrative Assistant positions, which can be used as a reference in future career path planning. As a Production Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Production Administrative Assistant. You can explore the career advancement for a Production Administrative Assistant below and select your interested title to get hiring information.
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