This position will be based out of our Tampa, FL office 4 days a week as a requirement.

Summary:

Shift4 (NYSE: FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world. As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry. For more information, visit www.shift4.com.

The Program Management Administrator holds a pivotal position within the Program Management Office (PMO), a dynamic entity dedicated to ensuring the successful execution of Shift4’s strategic initiatives. The PMO team oversees customer-facing enterprise programs, internal initiatives, M&A integration projects, and other high-visibility programs. Reporting directly to the VP, Program Management Office, We are seeking a candidate with a versatile skill set, including administrative and/or executive assistant experience, exceptional communication abilities, and the drive to excel in a fast-paced, collaborative team environment.

The PMO team fosters coordination and synergy across the entire Shift4 organization. This role demands strong organizational skills to manage the back-office functions crucial for the PMO's success.

Your role in our mission:

Execution Support:

• Coordinate and schedule meetings and travel arrangements for program team members
• Manage travel and expense reports for PMO leadership
• Maintain and update PMO Team and individual calendars
• Compile, summarize, and distribute updates from management reviews
• Facilitate weekly status reporting and prepare for monthly reviews across the PMO team
• Maintain and update internal programmatic metrics dashboards
• Coordinate the maintenance and review of PMO documentation
• Continuously assess and improve processes and procedures to optimize efficiencies
• Identify opportunities for change and process enhancement within the PMO and supported functional areas

Qualifications:

Required

• Minimum of 3 years of relevant experience
• Ability to adapt to changing business priorities in a fast-paced, high-growth environment
• Exceptional ability to work independently and collaboratively as part of a team
• Excellent verbal, written, and presentation skills
• Previous experience as an Administrative and/or Executive Assistant to company leadership
• Proficiency in Microsoft and Google applications

Desired

• Proficiency in Concur, Smartsheet, Monday.com, and Microsoft/Google tools (PowerPoint, Excel, Sheets, Slides)
• Experience working with Program Management organizations

What you should expect in this role:

• Hybrid work schedule requiring at least four days in the office per week
• Ability and willingness to travel as-required (<10%)