JOB TITLE: Administrative Assistant – Senior Minister

Supervisors: Senior Minister and Business Manager

Job Purpose: Supports the Senior Minister and helps maintain an up-to-date and accurate membership database.

Qualifications:

Must have excellent communication and people skills. Is dependable, accessible, and responsive to church members and members of the community. Understands the need for and has the ability to maintain confidentiality. Must have excellent knowledge and experience using office equipment, computers, and software including Word, Publisher, Excel, databases, and mass emails. Must be an independent problem solver and eager to update skills to keep current with changing technology. Adept with supporting a congregation in a large urban church setting. Must meet all requirements specified for staff in Shandon’s Child & Youth Abuse Protection Policy, including passing the necessary background checks.

Job Responsibilities:

1. Support the Senior Minister as needed, to include:

• Assist the officiating minister with the coordination of funerals.
• Schedule weddings in consultation with the Senior Minister and Organist. Assign wedding directors. Collect all wedding fees.
• Schedule baptisms in consultation with the Senior Minister. Send updated baptism schedules to the appropriate staff persons. Produce baptism certificates.
• Keep accurate membership records. Produce weekly Milestone Report.
• Prepare Charge Conference and Conference year-end reports.

2. Maintain and update all leadership committees.

3. Support the new member process in the following ways:

• Manage requests for Realm profiles and access;
• Respond to requests for membership information;
• Invite prospective members to new member classes (Trek);
• Prepare materials for Trek classes;
• Upload photos and contact information for new members into the data base;
• Attach new members to all relevant groups in the database.

4. Assists Church Council and other committees as requested by the Senior Minister to include:

• Coordination of meeting notices
• Collection and dissemination of materials for meetings

5. In cooperation with the Senior Minister and the Committee on Nominations, produce and distribute the annual Lay Leadership directory.

6. Process the security checks required by our Child & Youth Abuse Protection Policy for volunteer workers. This includes processing SLED Reports & Background Checks. Maintain the display of lists of approved Safe Sanctuary workers throughout the buildings. Maintain confidential Safe Sanctuary files on volunteers.

7. Assist associate pastors as needed.

Hours Required:

25 hours per week, 8:30 AM-1:30 p.m. Monday-Friday (Overtime as needed.)

Benefits:

Pension: Employee may contribute to the plan starting on the first of the month following employment. A matching contribution from the church will begin after one year of continuous service in which the employee exceeds 1,000 hours of time worked. The match is capped at 6%, if the employee contributes at least 3% of salary.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 25 per week

Ability to Relocate:

• Columbia, SC 29205: Relocate before starting work (Required)

Work Location: In person