Title Accounting Assistant

Department(s) Finance & Administration

Reports to Financial Controller

Job Summary

The Accounting Assistant is primarily responsible for the timely and accurate day to day processing of the Accounting Records and Accounts Payable to ensure an efficient, accurate and updated financials and systems in place. Full cycle accounting experiences are preferred. The Accounting Assistant is responsible for performing daily accounting duties and Payroll Related HR functions, including but not limited to with an emphasis in Accounts Receivable, Collections and Accounts Payable, Payroll and Customer Interactions. This role will be working for two divisions in the USA; Wisconsin and Texas.

Summary of essential job functions:

• Maintain customer & vendor account information.
• Manage accounts receivable and contact customers regarding payments with proper collections procedures.
• Weekly and monthly accounts receivable status report meeting.
• Follow up on, research and resolve payment discrepancies with customer.
• Collect, allocate and post deposits.
• Process credits with proper authorization.
• Match vendor invoices with receiving documentation.
• Investigate discrepancies with vendor invoices.
• Enter vendor invoices into ERP system.
• Issue Vendor payments.
• Maintain accounts payable
• Assist with monthly account reconciliations.
• Assist in meeting financial accounting objectives.
• Assist with Ad hoc projects as assigned by the Controller, as well as by supervisors / managers.
• Assist and provide reception & customer service support relief.
• Assist in maintain records, filling and general administrative duties as requested and required.
• Ensures timely processing of the hourly and salary payroll via payroll system provider Ceridian in accordance with labor regulation.
• Input data into the timeclock system Dayforce and update the records regularly for changes on the employee profile or other employment functions.
• Accountable for the input of all new hires into the payroll and timekeeper system. Ensure that information is entered in a timely manner

Educational & Experience Requirements:

· College certificate or diploma in Accounting or Business.

· 3 years experience in Accounting or Administrative role.

Abilities required:

· Attention to detail

· Ability to focus on figures for long periods

· Timely and accurate data entry

· Polite customer interactions

· Extensive multi-tasking skill

· Energetic, enthusiastic individual

· Individual who continuously upgrades skillset, embraces change and learns about new best practices in his/her area of responsibility

· Experience in administrative position

· Knowledge of financial and accounting software applications, knowledge of Microsoft Dynamics 365 and/or QuickBooks is an asset

· Intermediate skills in Excel, Word and Outlook

· Ability to work in a fast pace environment

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

Work Location: In person