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Administrative Assistant (on-site)
$54k-68k (estimate)
Full Time
2 Months Ago
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
San Diego BioMed is Hiring an Administrative Assistant (on-site) Near San Diego, CA
Position OverviewSan Diego BioMed is seeking an Administrative Assistant to provide on-site administrative and clerical support in matters relating to the administration of the Institute. The position is an administrative entry-level opportunity for someone who may have limited administrative/office experience but who has an interest in the field. The position provides excellent learning potential and exposure to a broad array of tasks that span across every area of the Institute. The Administrative Assistant position is a full time, benefits-eligible position.The essential duties and responsibilities include, but are not limited to:
- Place purchase orders and maintain vendor contact to assure prompt resolution of errors, receipt and payment; follow-up on the status of orders, cost increases, and any other related matters.
- Prepare invoices for entry into QuickBooks accounting system.
- Match purchase orders and receipts against credit card statements.
- Maintain vendor invoices and credit card files. File vendor invoices.
- Coordinate shipping and receiving functions, including FedEx or other shipping, return of goods, and receipt of packages.
- Create social media posts and prepare informational material, such as newsletters.
- Initiate basic updates on the organization public website, as required.
- Sort and distribute incoming mail.
- Arrange and coordinate travel schedules, reservations and expense reimbursements.
- Order breakroom and institutional supplies.
- Coordinate, order and set-up for monthly employee lunch event.
- Coordinate the logistics, catering, set-up, and clean-up for Institute events and meetings.
- Bachelor's degree from a four-year college or university and prior administrative support experience or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
- Excellent written communication skills; above average proficiency in English grammar, punctuation, spelling, proofreading, and editing; professional writing experience preferred
- Creativity and self-motivation
- Work independently and assist other administration staff as necessary.
- Interest in medical sciences
- Attention to detail and organizational skills
- Experience working with Microsoft Office, particularly Word and Excel
- Dependability and consistency in quality of work and attendance
Job Summary
JOB TYPE
Full Time
SALARY
$54k-68k (estimate)
POST DATE
02/29/2024
EXPIRATION DATE
04/25/2024
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The following is the career advancement route for Administrative Assistant (on-site) positions, which can be used as a reference in future career path planning. As an Administrative Assistant (on-site), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant (on-site). You can explore the career advancement for an Administrative Assistant (on-site) below and select your interested title to get hiring information.
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