Entry level position with opportunity to advance. Seeking a positive, energetic individual who performs a variety of administrative and clerical tasks. Supports department directors and managers, assisting in daily office needs and managing the association's general administrative activities.

Responsibilities

• Answer and direct phone calls with ideal phone etiquette
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Provide onsite support at events as needed
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists within CRM Database
• Assist with preparing for events and educational courses as needed
• Submit and reconcile expense reports
• Provide general support to visitors with excellent customer service skills
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and LCD Projectors
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualifications such as similar industry experience, QuickBooks, Canva, social media, assistance with event management & continuing education is a plus.

Job Type: Full-time

Pay: $17.77 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• San Antonio, TX 78249: Relocate before starting work (Required)

Work Location: In person