At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

Division: Corporate Support

Department: Finance

Employment Type: Permanent Full-Time (35 hours per week)

Number of Positions: 2

Reports To: Finance Manager

Job Summary:

The Administrative Assistant (Accounting) will perform a variety of administrative duties in support of the accounting department.

Key Duties and Responsibilities:

• Distributes email communications and other materials, and coordinates the flow of information internally with other departments and with external organizations
• Schedules and confirms in-person and/or virtual appointments/meetings
• Orders office supplies and maintains inventory
• Answers telephone calls and emails; relays messages to the team
• Performs banking as required
• Handles administrative duties including correspondence, photocopying, scanning, filing, composing, recording, and archiving
• Records and prepares minutes of meetings
• Maintains and updates records (e.g. company credit cards log, bank signing authorities, etc.)
• Assists with annual external audit
• Assists on projects and assignments and other related duties as assigned by the Finance Manager

Education, Training and Experience:

• Grade 12 Diploma or equivalent education qualification
• Minimum of 1 - 2 years of administrative experience, preferably in a related field
• Administrative certificate or equivalent certification is an asset

Job Skills and Abilities:

• Excellent verbal and written communication skills
• Excellent technical skills in MS Office and web-based applications
• Detail oriented with excellent organizational skills
• Excellent time management skills
• Ability to take initiative
• Ability to work independently and cooperatively as a team member
• Ability to work under time constraints and meet tight deadlines
• Ability to plan, organize and manage work with minimal supervision
• Ability to effectively prioritize work and concurrent tasks

Additional Information:

• Criminal record check required

About S.U.C.C.E.S.S.:

S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

At S.U.C.C.E.S.S., we take care of our communities and our people!

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

• paid time off ‘monthly wellness days’ (up to 12 days per year)
• additional agency holidays (2 additional statutory holidays)
• 3 weeks annual vacation (starting) and up to 6 weeks (maximum)
• company-funded pension (GRRSP)
• extended health & dental plan
• employee & family assistance programs
• access to wellness programs (such as subscription to Headspace), and more

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

Interested candidates please apply by 11:59pm May 23 2024

While we appreciate all applications, only those selected for an interview will be contacted.