Administrative Services Assistant

Our client, a leading Pacific Northwest utility provider committed to public service and environmental preservation, is looking for an Administrative Services Assistant with experience in providing administrative support for programs, projects and overall office functions for their Vancouver, Washington location. This person provides a wide variety of professional and confidential administrative/clerical tasks as well as data entry and tracking. This position is a one-year renewable contract that includes employee benefits! If you think you’d be a good fit, we want to hear from you!

Pay Range: $28-31.50/Hour.

Hybrid in Vancouver, WA (3 days in office per 2-week pay period)

Key Responsibilities for Administrative Services Assistant:

• Greet and screen visitors; address questions, take messages, set appointments, or refer visitors.
• Create, draft, edit, and proof documents, correspondence, and presentations using MS Office Suite and Adobe Acrobat.
• Establish, maintain, and administer SharePoint organization, team and other meeting/project sites including setting up document repositories, calendars, workspaces, and tracking lists. Assist with content and permissions.
• Attend meetings, record minutes, transcribe and disseminate as needed.
• Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Alert manager of any concerns or response delays.
• Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships.
• Proactively organize, plan, prioritize, coordinate, and verify managers’ daily Outlook calendars and schedules including commitments of time.
• Register, schedule and arrange meetings, conferences, and training, including associated logistics and any necessary equipment and materials (securing rooms, phone bridges, projection equipment, etc.).
• Verify completion of all required training for employees and managers by communicating what training is due, how to obtain training, submitting external training requests, and tracking training completion status.
• Complete appropriate new employee on-boarding activities and retirement documentation.
• Arrange travel (domestic and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations.
• May coordinate or assist with organizational and events such as: presentations, retirements, project, or employee recognition celebrations.

Requirements for Administrative Services Assistant:

• High school diploma or equivalent is required.
• Associate degree in secretarial science, administrative management or related field is preferred.
• 4 years of demonstrated administrative/clerical experience is required.
• 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel, and Outlook.
• Intermediate to advanced skills/experience with SharePoint sufficient to support, manage, edit, and maintain site.

**We are unable to accommodate corp. to corp. candidates**

About Motus Recruiting and Staffing, Inc:

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

JB / BH 12147

Job Types: Full-time, Contract

Pay: $28.00 - $31.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 4 years (Required)
• SharePoint: 1 year (Required)

Ability to Relocate:

• Vancouver, WA: Relocate before starting work (Required)

Work Location: In person