JOB
The Assistant Director of Human Resources supports the Director of Human Resources/Title IX Coordinator in overseeing all aspects of the Human Resources department and serves as the second-in-command, ensuring compliance with personnel policies, recruitment, benefits administration, and Title IX regulations. This role plays a critical part in maintaining HR operations and fostering a positive work environment at Robeson Community College.The Assistant Director of Human Resources (Executive) report to the Director of Human Resources/Title IX Coordinator.
EXAMPLE OF DUTIES
Serve as the primary administrator for the NEOGOV Perform system, overseeing the implementation, configuration, and maintenance of the performance management software. Lead the process for conducting annual performance evaluations for all full-time employees, ensuring timely completion and adherence to established procedures. Collaborate with department heads and supervisors to facilitate the performance appraisal process, providing guidance on goal setting, performance feedback, and professional development planning.Train HR staff, managers, and employees on the effective use of the NEOGOV Perform system, including navigating the platform, documenting performance goals, and completing evaluations. Assist in overseeing and conducting new employee orientation and onboard all new employees.Responsible for verification of employment eligibility through E-Verify System.Assist in managing all employee personnel files, ensuring that all required documents are included.Maintain and secure all confidential records for RCC related to employment legal issues, grievances, reprimands, etc.Assist HR Director by serving as mediator in employee relations.Serve as Worker’s Compensation, Parental Leave, Shared Leave, Short Term Disability Administrator by submitting initial claim paperwork and monitoring progress of claims.Guiding and coordinate open enrollment for state and independent vendor benefits. Meet with benefits representatives to insure the best options for employees. Answer questions and assists employees with benefit related issues. Communicate changes/updates related to retirement, health and other benefit to employees.Gather data, prepare and submit required reports to the NCCCS Office and other regulatory offices as required such as monthly NC New Hires Report and Department of Labor Report.Coordinate professional development for faculty and staff assist with Employee Appreciation.Responsible for maintaining and updating the organizational chart.Process paperwork for resignations, terminations and retirees, part-timers in Datatel.Serve as backup to the Title IX Coordinator for employees.Assist HR Director in establishing, and updating college employment policies.Ensure that job descriptions are on file for all positions and update and maintain any changes to those descriptions.Coordinate with appropriate administrator in filling vacancies by posting vacancy notices, advertising for vacant positions; assuring compliance with EEO requirements; accumulates applications and pre-screens for minimum requirements.Assist HR Specialist in maintaining vacancy notices on RCC website and NCCCS website. Create and maintain recruitment folders using the NEOGOV system.Responsible for appointment letters for all full-time faculty and professional staff.
SUPPLEMENTAL INFORMATION
Functional Duties· Serve as the primary administrator for the NEOGOV Perform system, overseeing the implementation, configuration, and maintenance of the performance management software.· Lead the process for conducting annual performance evaluations for all full-time employees, ensuring timely completion and adherence to established procedures.· Collaborate with department heads and supervisors to facilitate the performance appraisal process, providing guidance on goal setting, performance feedback, and professional development planning.· Train HR staff, managers, and employees on the effective use of the NEOGOV Perform system, including navigating the platform, documenting performance goals, and completing evaluations.· Assist in overseeing and conducting new employee orientation and onboard all new employees.· Responsible for verification of employment eligibility through E-verify System.· Assist in managing all employee personnel files, ensuring that all required documents are included.· Maintain and secure all confidential records for RCC related to employment legal issues, grievances, reprimands, etc.· Assist HR Director by serving as mediator in employee relations.· Serve as Worker’s Compensation, Parental Leave, Shared Leave, Short Term Disability Administrator by submitting initial claim paperwork and monitoring progress of claims.· Guiding and coordinate open enrollment for state and independent vendor benefits. Meet with benefits representatives to insure the best options for employees. Answer questions and assists employees with benefit related issues. Communicate changes/updates related to retirement, health and other benefit to employees.· Gather data, prepare and submit required reports to the NCCCS Office and other regulatory offices as required such as monthly NC New Hires Report and Department of Labor Report.· Coordinate professional development for faculty and staff assist with Employee Appreciation.· Responsible for maintaining and updating the organizational chart.· Process paperwork for resignations, terminations and retirees, part-timers in Datatel.· Serve as backup to the Title IX Coordinator for employees. · Assist HR Director in establishing, and updating college employment policies.· Ensure that job descriptions are on file for all positions and update and maintain any changes to those descriptions.· Coordinate with appropriate administrator in filling vacancies by posting vacancy notices, advertising for vacant positions; assuring compliance with EEO requirements; accumulates applications and pre-screens for minimum requirements.· Assist HR Specialist in maintaining vacancy notices on RCC website and NCCCS website. Create and maintain recruitment folders using the NEOGOV system.· Responsible for appointment letters for all full-time faculty and professional staff.· Other duties as assigned.Customer Service· Greeting visitors, employees, and peers with a pleasant, professional disposition.· Explain personnel policies and procedures to employees and the public in a timely and courteous manner.· Handling all correspondence (oral, written, or electronic) with confidentiality.Professional/Personal Development· Participating in community college sponsored or endorsed professional/ personal development activities.· Pursuing professional development course, seminars, and workshops to enrich and/or enhance the quality of personnel specialist duties.Other· Maintaining a neat, professional office environment/setting.· Promoting Robeson Community College with local, state, regional, and national citizenry.· Participating in staff meetings called to expedite the business of the college.· Performing any other duties as assigned by the Vice President of Business and Institutional Services.