Job Summary: The Accounts Payable Clerk is responsible for the timely and accurate processing of supplier payments. The Clerk ensures approval processes are appropriately followed, data is correctly entered into the system of record, and payments are made in a timely manner to suppliers. This position reports to the Accounting Manager.

Duties/Responsibilities:

· Own the accounts payable process from the time a supplier invoice arrives at RMS to the time it is settled with the supplier

· Enter invoices into the system of record (Timberscan/Sage 300)

· File paper and digital copies of supplier documents associated with payables transactions

· Collect and enter required information for new suppliers and subcontractors

· Secure appropriate approvals for all invoices and resolve disputes between internal staff and external parties

· Serve as suppliers’ point of contact for payment inquiries and disputes

· Reconcile suppliers’ statements

· Work with members of Construction and Property Management Groups to resolve contract and payment disputes with suppliers

· Prioritize invoices to make sure supplier discounts are taken when available

· Ensure accounting activities for payables transactions are appropriately recorded in the system of record

· Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)

· Assisting with processing sales tax and 1099 filings

· Verify subcontracts and insurance certificates before releasing payments

· Perform miscellaneous clerical and administrative tasks at the guidance of the Accounting Manager and Director of Accounting and Administration as necessary.

· Fill in for other AP and accounting personnel during vacations and time off

· Regularly produce reports summarizing AP activities for management

Requirements:

· 2 years of accounts payable experience

· Proficient in Microsoft Office Suite; strong Excel and general computer skills

· Strong communication and interpersonal skills

· Must be a team player who is detail and process oriented with the ability to multi-task

· Knowledge working with Timberline/Timberscan or similar accounting software a plus

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Accounts payable: 2 years (Preferred)

Work Location: In person