Rip Van

Office Manager - New York

Rip Van is a food innovation company. We exist to improve people’s lives by inventing better convenient foods. We are committed to improving the nutrition, taste, and design of our products by launching product improvements in two-year cycles, as well as launching new innovation over time..

Rip Van produces low-sugar snacks that are sold in over 20,000 grocery and convenience stores, plus offices nationwide including Whole Foods, Sprouts, Buccees, Circle K, Foodbuy, Google, Disney and Canteen. The company has made both the Inc & Forbes 30 under 30 lists, won numerous business awards and has been featured in publications such as TechCrunch, Entrepreneur, Bon Appétit, and The New York Times.

Role Overview: Office Manager - New York City

Location: Midtown Manhattan, NOT remote

Job starts: ASAP

Part Time: 2 days a week (approximately 16 hours), flexible

Rip Van is seeking a dynamic and organized Part-Time On-Site Office Manager in New York. As the Office Manager, you will be key to ensuring the smooth and efficient operation of our office space. Your role will encompass a range of administrative and facilities management responsibilities, with a focus on mail organization, shipping and materials management, custom sample box packing, building management liaison, and office supplies and inventory management. You’ll be supporting a rockstar team of largely remote team members who value making quick and informed decisions and executing with a ‘can do’ attitude!

What you will do:

• Mail Organization: Receive, sort, and distribute incoming mail and packages.
• Shipping and Materials Management: Coordinate the shipment of materials, products, and supplies to clients and partners.
• Custom Sample Box Packing: Assemble and pack custom sample boxes for distribution to clients and potential customers. Monitor and reorder sample box materials as needed.
• Building Management Liaison: Serve as the main point of contact for building management and maintenance staff. Communicate and coordinate office maintenance and repair requests.
• Office Supplies and Inventory: Maintain an organized inventory of office supplies and reorder as necessary.
• Office Organization: Ensure the office is well-organized and presentable at all times.
• Ad-Hoc Projects/Tasks: Execute additional administrative or office-related tasks/projects as needed, for example (not limited to) ordering lunch for an in-office group meeting, waiting for repair people to arrive

Core Attributes to Succeed

Attention to Detail

Organized

Independence/Self-Motivation

Time Management

Communicative

Team Collaboration

Job Requirements:

• High school diploma or equivalent.
• Highly reliable and punctual
• Proven experience in office management or a related role.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in all tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Knowledge of shipping and mailing processes is a plus.

Physical Requirements

• Requires full range of body motion including walking, standing, stooping, bending, and lifting, manual and finger dexterity and eye-hand coordination
• Occasional lifting and carrying items weighing up to 40 pounds
• May require irregular work hours

Compensation: Pay is hourly, commensurate with experience

Job Type: Contract

Pay: $20.00 - $22.00 per hour

Expected hours: 16 per week

Benefits:

• Flexible schedule

Experience:

• Administrative experience: 1 year (Required)

Work Location: In person