5 Department Administrative Assistant Jobs in Puyallup, WA
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Red Hawk Fire Protection, LLC is Hiring a Department Administrative Assistant Near Puyallup, WA
Job Responsibilities: To assist assigned department with various administrative functions, including billings, coordinate projects by following job checklists, contractor relations and collections.
Specific Responsibilities
Specific responsibilities include (but are not limited to):
- Answer, screen and transfer phone calls
- Review and process contracts.
- Gather job and billing data from customer
- Complete project setup for all new jobs in department.
- Maintain project Criteria Sheets and determine all items are completed by the respective associate.
- Maintain a clean and organized filing system for each project and customer.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Process all service and inspection work orders/invoices the week after the work has been completed, and paperwork is turned in by field.
- Prepare monthly billings from SOV’s as noted by PM or department manager.
- Follow up for payment status per RHFP Collections Procedures
- Complete project close out upon completion of project.
- Prepare certified payroll
- Track project specific insurance certificates.
- Maintain information for master job logs.
- Schedule Inspections
- Coordinate required service work with manager
- Initiate deficiency correction proposals
- Create purchase orders
- Submit inspection reports to local AHJ
PREFERABLE CONSTRUCTION BACKGROUND
Essential skills
Excellent written and verbal communication skills, organization skills, adaptability, ability to multi-task, attention to detail, decisive and action-oriented, strong time management skills, self-motivated, strong customer service skills, team player, highly competent with productivity software (MS Office products, Cloud based platforms) and other computer applications. Knowledge of Sage and Service Trade a bonus.
Working Conditions
Expected working hours and conditions are as follows:
Monday – Friday 7:00am to 4:00pm in an office setting with normal working conditions.
Physical Requirements
Repetitive tasks including, but not limited to:
- Computer/tablet operation
- Sitting at a workstation or desk
- Email, telephone and direct communication.
Direct Reports
None
Job Summary
Full Time
$51k-64k (estimate)
03/11/2024
05/10/2024
redhawkfp.com
PUYALLUP, WA
25 - 50
2010
Private
DAN RANDOLF
$5M - $10M
Related Companies
The job skills required for Department Administrative Assistant include Customer Service, Attention to Detail, Time Management, Verbal Communication, Billing, etc. Having related job skills and expertise will give you an advantage when applying to be a Department Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Department Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Department Administrative Assistant positions, which can be used as a reference in future career path planning. As a Department Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Department Administrative Assistant. You can explore the career advancement for a Department Administrative Assistant below and select your interested title to get hiring information.
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