Business owners seek an experienced, reliable, versatile Executive/Personal/Admin Assistant to manage various tasks. This role demands a high level of organization, meticulous attention to detail, and the capacity to manage multiple responsibilities efficiently.

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NOTE: We're looking for a resourceful assistant so no additional guidance will be provided with the submission of any of the following three requirements. For the few who figure it out, we are open to starting it as a full-time position with benefits.

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TO BE CONSIDERED: (1) Submit a resume, (2) Cover letter with the desired rate/salary, (3) Video interview answering provided questions.

NOTE: This position will initially be part-time. It will transition to a full-time role following a successful 90-day probationary period and assuming a good fit. If you're not interested in a full-time position, please do not apply.

Key Responsibilities:

• Communication and Liaison: Act as the initial point of contact for calendar management and maintain effective communication channels.
• Communications Management (Email, Teams, SMS/Calls, etc..): Sort and prioritize, respond and alert on items that require immediate attention. You will handle all communications, only looping owners in when needed.
• Calendar Management: Efficiently manage personal and professional calendars, schedule appointments, coordinate meetings and more.
• Admin Support: Provide comprehensive administrative support and perform various tasks as assigned. These may include vendor selection for projects, creating requirements for job openings, posting and managing them, and more. This can also include finding the right resource for whatever question(s) or help the owners ask.
• Budgeting and Planning: Plan vacations with a keen eye on budgeting. Manage household expenses judiciously.
• Fitness and Health Management: Ensure the gym bag is ready, schedule weekly classes and workout sessions, and more according to varying schedules. Schedule healthcare appointments.
• Personal Grooming and Maintenance: Schedule hair appointments, manage dry cleaning, and sort & scan USPS mail.
• Grocery and Meal Management: Keep groceries stocked for both houses and order/pick up office meals as required. Ensure that nutrition and hydration are consistently provided according to a defined schedule.
• Vehicle and Household Maintenance: Oversee maintenance, including cleaning and fueling vehicles (the ability to drive manual is a plus). Manage vendors for lawn service, pool maintenance, AC maintenance, and more.
• Pet and Child Care: Take pets to vet appointments and serve as a backup for taking the daughter to appointments.
• Event Planning and Errands: Coordinate annual Christmas gifts, team holiday lunches, and new year lunches. Run various errands as needed.
• General Personal Assistant Duties: Undertake all typical duties of a personal assistant, including scheduling appointments, document management, and other tasks as needed.

Additional Responsibilities & Details:

• Answer and screen phone calls, take messages, and respond to inquiries in a professional manner
• Prepare and edit correspondence, reports, and presentations
• Assist with proofreading documents for grammar, spelling, and punctuation errors
• Handle travel arrangements, including booking flights, accommodations, and transportation
• Organize and coordinate events, meetings, conferences, and other special projects as needed
• Maintain home & office supplies inventory and place orders when necessary
• Duties as assigned, both business & personal

Qualifications:

• Proven experience as a personal assistant or in a similar administrative role
• Familiarity with phone systems and ability to handle multiple phone lines
• Excellent typing skills with a high level of accuracy
• Strong attention to detail and ability to proofread documents effectively
• Experience in event planning or coordinating is a plus
• Knowledge of office management systems and procedures

We're in search of someone who can seamlessly integrate into our lives, taking the reins on day-to-day management so we can concentrate on what truly matters—excelling in our business and nurturing our family. Your role will be pivotal in enabling us to devote our energies to these higher-value aspects, creating a harmonious balance that benefits both our professional and personal worlds.

TO APPLY: Please submit a resume, a cover letter with the desired rate/salary, and a video interview (a maximum of three minutes) answering the questions below.

• Why are you interested in this position?
• What do you know about our company?
• What is your ideal work environment?
• What are your strengths?
• Where do you see yourself in five years?

Only qualified candidates who provide all three items will be contacted for further consideration. I appreciate your interest in the Assistant position.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 24 – 32 per week

Schedule:

• Holidays
• On call
• Weekends as needed

Work Location: In person