WE ARE HIRING! We are looking for a reliable Receptionist/Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word and MS Office. Good typing skills are a must! If you have previous experience as a Secretary or Administrative Assistant and familiarity within our industry, we’d like to meet you. TYPING AND COMPUTER LITERACY IS A MUST!

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies and research new deals and suppliers

• Maintain contact lists
• Provide general support to visitors

• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, MS PowerPoint, MS Word)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Front desk: 3 years (Preferred)
• Architecture or Engineering or Construction company: 1 year (Preferred)

Work Location: In person