Administrative Assistant in our Real Estate division, you’ll play a crucial role in supporting our Property Manager. Your attention to detail and organizational skills will ensure smooth operations and efficient communication with clients and service providers.

If you’re ready to contribute to a dynamic team, read on!

Responsibilities

• Work Order Management : Review and process incoming system work orders promptly.
• Telephone Handling : Answer and monitor incoming telephone calls as directed.
• Data Maintenance : Maintain property, tenant, vendor, and contact listings for the Property Manager.
• Contract Management : Keep service contracts and insurance certificates up to date.
• Tenant Relations : Manage tenant lease and insurance certificates according to expiration dates.
• Invoice Processing : Process facility invoices for payment on a daily basis.
• Document Preparation : Assist in preparing third-party documents, service / vendor contracts, construction contracts, and project-related paperwork.
• General Correspondence : Handle general correspondence as directed.

Qualifications

• Education : High School Diploma
• Experience : Two or more years of office work experience
• Software Skills : Working knowledge of Microsoft Excel, Word, and Avid
• Background : Familiarity with property management preferred

Language Skills

• Read and interpret documents such as reports, policies, and safety rules.
• Write routine reports and correspondence.
• Communicate effectively with clients, vendors, tenants, and fellow employees.

Physical Demands

The role involves typical office work, including sitting, standing, and using a computer. Reasonable accommodations will be made for individuals with disabilities.

Work Environment

You’ll work in a professional office environment. Reasonable accommodations will be made for individuals with disabilities.

Join our team and contribute to the success of our real estate operations!

Compensation / Pay Rate (Up to) : $50,000.00 - $55,000.00 Per Year

Last updated : 2024-05-09